Schedule of Meetings and Minutes
Schedule of Metroplex Board of Directors Meetings
All meetings begin at 6:00 p.m. in the Metroplex Office at
433 State Street, 4th Floor
2013
January 16
February 13
March 20
April 10
May 8
June 26
July 10
August 14
September 11
October 9
November 13
December 11
Schenectady Metroplex Development Authority
Board Meeting Minutes
February 10, 2010
Present: Ray Gillen, Bob Wall, Sharon Jordan, Neil Golub, Gary McCarthy, Patrick Saccocio, Bill Chapman, Bob Mantello, Janet Hutchison and Ed Capovani
Absent: Brad Lewis
Others: Neil Levine (Counsel), Jayme Lahut, Jim Callander and audience of 4
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Wall moved adoption of the December 9, 2009 meeting minutes; seconded by Mr. Saccocio. The minutes were unanimously approved.
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending December 31, 2009 noting that the sales tax revenues were down about five percent. Cash on hand totaled $4,246,805. Following the review of the Predevelopment Budget and Capital Projects report, and brief discussion about sales tax forecasts for 2010, Ms. Jordan moved acceptance of the Treasurer’s Report, seconded by Mr. Capovani and approved.
3. Alco Redevelopment Project: Resolution 623-10 — Hold Public Hearing for Alco DGEIS
In advance of the meeting, Clough Harbour & Associates distributed the Draft Generic Environmental Impact Statement regarding the redevelopment of the Alco site. The document establishes certain development thresholds which are then analyzed for cumulative impacts relating to traffic; construction noise, air emissions and waste removal; visual impacts; infrastructure requirements; and economic impacts in terms of job creation and expanding tax base. The DGEIS confers prospective development partners with a workable revitalization plan for the site, expedites the City and State permitting processes, and accessing the $4 million Restore NY grant already awarded for site preparation. Terresa Bakner, the Authority’s environmental attorney, added that the DGEIS is consistent with the City’s Comprehensive Plan adopted in 2008. She reviewed the schedule for reviewing the DGEIS, accepting comments through March 11; holding a public hearing on March 1; and reviewing the final document by April 28. Mr. Golub moved Resolution 623-10; seconded by Mrs. Hutchison. Following discussion about site conditions and remediating soil contamination, Resolution 623-10 was unanimously approved.
4. Downtown Schenectady Improvement Corporation (Environmental Enhancement Grant): Resolution 625-10 — Adopt the General Project Plan
Metroplex participation involves a $230,000 grant for on-going staff, operational support and other beautification activities for keeping the downtown clean, neat and safe 7-days a week. DSIC has made real progress in its cleaning program with improved responsiveness. DSIC cleans up weekends and following special events as well as on-going activities, such as, hanging flower baskets, maintaining tree beds and caring for landscaped areas downtown. Ms. Jordan moved Resolution 625-10; seconded by Mr. McCarthy. Discussion followed in support of DSIC’s clean up program. Resolution 625-10 was approved with 9 ayes and Mrs. Hutchison abstained.
5. Upper Union Streetscape II Project: Resolution 626-10 — Accept Assignment of NYS Grant Award
The resolution authorizes an advance of up to $40,000 on behalf of the Upper Union Street BID to pay the City for street work completed last year from Dean Street to the City/Niskayuna line. In turn, the BID will reimburse Metroplex with proceeds of a grant award secured by Senator Farley. The work included construction of an ornamental column and brass plaque and installing about 10 trash receptacles. The grant provides that the work must be completed and contractors paid in order to obtain reimbursement and the BID does not have sufficient cash flow to advance the funds to the City. Ms. Jordan moved Resolution 626-10; seconded by Mr. Mantello. Discussion followed regarding federal TIP funding, and Resolution 626-10 was approved.
6. Accounting Services Contract: Resolution 627-10 — Robert L. Kristel, CPA P.C.
The Fiscal Audit Committee recommended retaining Bob Kristel’s firm for $42,000 for 2010. Mr. Golub moved Resolution 627-10; seconded by Mr. McCarthy. Resolution 627-10 was unanimously approved.
7. 2010 Tax-Exempt and Taxable Bonds: Resolution 628-10 — Retain Bond Underwriter
Metroplex solicited qualifications and fee quotes for assisting the Authority with taking bonds to market by May. RFQ respondents included RBC Capital Markets; Roosevelt & Cross; Jefferies & Company; and Stifel Nicholaus. Based on the lowest price for services, the Fiscal Audit Committee recommended retaining RBC Capital Markets. Stifel Nicholaus was unresponsive to the RFP and was eliminated. Ms. Jordan moved Resolution 628-10; seconded by Mr. Saccocio. Resolution 628-10 was unanimously approved.
8. Project Reconciliation and Accounting: Resolution 630-10 — Release Unexpended Project Obligations
The resolution listed six projects where all work has been completed but Metroplex funds remain unspent. The total amount recaptured is $22,139 which may be dedicated to new projects. Ms. Jordan moved Resolution 630-10; seconded by Mr. Golub, and unanimously approved.
9. Project Reconciliation and Accounting: Resolution 631-10 — Allocate Additional Funds for Unbudgeted Project Expenditures and Take Related Actions
The resolution identified 4 closed, Metroplex-sponsored projects that incurred change orders or increased professional services billings thereby requiring Board ratification of the budget variances. Mr. Mantello moved Resolution 631-10; seconded by Mr. Wall and approved.
Public Comment: Jim Salengo, Executive Director of the Downtown Schenectady Improvement Corporation (DSIC), expressed his thanks for the Board’s support and provided a brief update on the success of the program. Peter Guidarelli, city resident and downtown property owner, also expressed
support for the DSIC clean up program.
Adjournment: Mr. McCarthy moved to adjourn; seconded by Mr. Mantello and approved.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
March 10, 2010
Present: Ray Gillen, Bob Wall, Brad Lewis, Neil Golub, Gary McCarthy, Patrick Saccocio, Bill Chapman, Janet Hutchison and Ed Capovani
Absent: Sharon Jordan and Bob Mantello
Others: Neil Levine (Counsel), Scott Cietek, Jim Callander and audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Annual Meeting: Resolution 632-10 — Election of Officers
The By-Laws require appointing the Secretary and Treasurer at the annual meeting. Resolution 632-10 re-appoints Sharon Jordan as Treasurer and Bob Wall as Secretary. Mr. Golub moved Resolution 632-10; seconded by Mr. McCarthy. There was no discussion and Resolution 632-10 was unanimously approved.
2. Approval of Minutes: Mr. McCarthy moved adoption of the February 10, 2010 meeting minutes; seconded by Mr. Golub. The minutes were unanimously approved.
3. Treasurer’s Report: Robert L. Kristel, CPA, the Authority’s accountant, made an oral presentation reviewing the financial statements for the year ending December 31, 2009, which were distributed to the Board in advance of the meeting. The financials are used by the Authority’s auditors, Bollam, Sheedy, & Torani, in compiling the annual audit that is nearing completion. Mr. Lewis moved accepting the Treasurer’s Report; seconded by Mr. McCarthy. After brief discussion and questions about the year-end statement, the motion was approved.
4. Upper Union Street Façade Program II: Resolution 633-10 — Amend the General Project Plan
The Upper Union Street BID requested a supplemental grant of $122,000 for four new façade projects because the current Metroplex grant of $395,000 is fully committed. Four (4) property owners are making meaningful investments in their buildings.
- 1602 Union Street (Holiday Liquor) plans extensive interior and exterior renovations, including taking down the 50's style pole sign;
- 1601 Union Street (the former Riccardi’s Deli) adding awnings and new signage;
- 1613 Union Street (Salamack Building) new investment and revamped façade;
- 1729 Union Street (Passano Paint) storefront upgrade.
These projects constitute nearly $500,000 in new investment on Upper Union Street — interior and exterior — with about $160,000 for façade and other exterior improvements. This brings total investment in the Phase 2 program in excess of $1.3 million with Metroplex’s participation at $517,000. Mr. Lewis moved Resolution 633-10; seconded by Mr. McCarthy. Following discussion about marketing the success of this program, Resolution 633-10 was approved.
4. Foster Building Project: Resolution 634-10 — Purchase 508, 510 512 State Street and 204 Lafayette Street
Mr. Gillen successfully negotiated with the owners, Dennis Todd and Craig Alsdorf, by offering $250,000, plus back taxes (about $20,000) and legal fees not to exceed $5,000. This would also resolve the EDPL proceeding against Providian Arms, LLC. Several housing developers have expressed interest in redeveloping this property. Mr. Lewis moved Resolution 634-10; seconded by Mr. McCarthy. Following discussion about the purchase and redevelopment scenarios, Resolution 634-10 was unanimously approved.
5. Presentation: Public Authorities Reform Act of 2009
Neil Levine, Esq. summarized the requirements and compliance measures contained in the Public Authorities Reform Act of 2009. His office has been working with staff to ensure compliance with the new legislation. A few Board members must attend the Governance Training required of all public authority board members.
Board Comment: Mr. Gillen mentioned Metroplex’s success in scoring a $750,000 National Grid grant for the Urban Corridor Initiative covering the area from Center City to the Union Graduate College.
Public Comment: None
Adjournment: Mr. McCarthy moved to adjourn the meeting at 6:55 pm; seconded by Mr. Golub and approved.
Respectfully submitted,
Scott Cietek
Staff
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 14, 2010
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Neil Golub, Gary McCarthy, Bob Mantello, Patrick Saccocio, Bill Chapman, Janet Hutchison and Ed Capovani
Absent: Bob Wall
Others: Neil Levine (Counsel), Jayme Lahut, Jim Callander and audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. McCarthy moved adoption of the March 10, 2010 meeting minutes; seconded by Mr. Lewis and approved. (Mr. Golub was absent)
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending March 31, 2010 which was distributed prior to the meeting. Cash on hand totaled $4,388,650. Following review of the Capital Projects and Pre-development Expense reports, Mrs. Hutchison moved acceptance of the Treasurer’s Report; seconded by Mr. McCarthy and approved. (Mr. Golub was absent)
3. 2009 Audit: Resolution 635-10 — Adopt Audit for the Fiscal Year Ending December 31, 2009
On March 30, the Fiscal Audit Committee met with the Authority’s auditors, Bollam, Sheedy, Torani. The auditors called the audit clean with no findings. They characterized the Authority’s financial position as strong and stable with no changes to the financials as presented previously by Robert Kristel. The audit was completed on time. Upon acceptance of the audit, the document will be posted on the Authority’s website and submitted to the County Legislature, the State Comptroller’s Office, and Authority Budget Office. Ms. Jordan moved Resolution 634-10; seconded by Mr. McCarthy. Discussion followed about the Authority’s loan portfolio and its Loan Administration Policy. Resolution 635-10 was unanimously approved.
4. Downtown YMCA Project: Resolution 636-10 — Make Application to DASNY
The resolution authorized Metroplex to prepare and submit an application to the Dormitory Authority in support of the YMCA’s $7 million project at Center City. The $1,000,000 state grant derives from a budget appropriation from former Assemblyman Tonko. Ms. Jordan moved Resolution 636-10; seconded by Mr. Lewis. Following brief discussion, Resolution 636-10 was unanimously approved.
5. Union Graduate College Project: Resolution 637-10 — Make Application to DASNY
The resolution authorizes Metroplex to submit an application to the Dormitory Authority in support of Union Graduate College’s new facility at the corner of Nott Terrace and Liberty Street which was opened in September 2009. The $350,000 grant derives from a budget appropriation from former Assemblyman Tonko. Mr. Lewis moved Resolution 637-10; seconded by Mr. Mantello and unanimously approved.
6. Downtown Parking Project: Resolution 638-10 — Extend Parking Management Contract
In June 2005, the Board approved a five-year contract with Laz Parking to manage and operate the downtown parking system, which expires May 30, 2010. The agreement includes a provision allowing for a one-year extension if both parties agree in writing at least 30 days prior to the expiration. Laz has requested that the contract be extended until May 30, 2011. Ms. Jordan moved Resolution 638-10; seconded by Ms. Hutchison. Discussion followed about Laz’s remuneration under the contract with Mr. McCarthy suggesting that future resolutions include Laz’s remuneration. Resolution 638-10 was unanimously approved.
7. GEMx Battery Plant Update — Mr. Gillen made a brief presentation on the GEMx project bringing 350 new manufacturing jobs to Schenectady.
8. Public Comment: None
9. Board Comment: Mr. Gillen summarized SEFCU’s relocation of its insurance and commercial banking departments to Clinton Square. The project yields 60 new jobs to downtown.
Adjournment: Mr. McCarthy moved to adjourn; seconded by Mr. Golub. The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Jayme B. Lahut
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 28, 2010
Present: Ray Gillen, Brad Lewis, Gary McCarthy, Bob Mantello, Patrick Saccocio, Bill Chapman, Janet Hutchison
Absent: Neil Golub, Ed Capovani, Sharon Jordan and Bob Wall
Others: Neil Levine (Counsel), Jayme Lahut, Jim Callander and audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. McCarthy moved adoption of the April 14, 2010 meeting minutes; seconded by Mrs. Hutchison and approved. (Mr. Mantello was absent).
2. Alco Redevelopment Project: Resolution 639-10 — Accept Final Generic Environmental Impact Statement as Complete
Terresa Bakner, Authority Counsel, summarized the comments received at the public hearing on March 1 with respect to the DGEIS and other comments received by March 12, 2010. The FGEIS addresses the comments received and contains a responsiveness summary as well as an updated economic impact report. Ms. Bakner explained that SEQRA requires a 10-day cooling off period between the acceptance of the FGEIS and the adoption of a Findings Statement, which is the final step in the environmental review process. Mr. McCarthy moved Resolution 639-10; seconded by Mr. Saccocio. Discussion followed about soil contamination and the cost of remediation and about the poor and unsafe building conditions that impair preservation of structures. Resolution 639-10 was unanimously approved.
3. Scotia McDonalds Project: Resolution 641-10 — SEQRA
The chairman negotiated a clean up plan for the vacant McDonalds restaurant at 25 Mohawk Avenue in Scotia, which involves demolition of the 3,800 sq. foot structure, remediation of subsurface contamination, and preparing the site for redevelopment. Metroplex will contribute up to $25,000 for the demolition and site clearing with McDonalds paying for costs incurred over and above $25,000 and site remediation. Demolition is expected to be complete by June. Resolution 641-10 classified the project as an Unlisted Action under SEQRA and determined there was no negative environmental impact. There was no discussion. Mr. Lewis moved Resolution 641-10; seconded by Mr. Saccocio and unanimously approved.
4. Scotia McDonald’s Project: Resolution 642-10 — Adopt the General Project Plan
Mr. Gillen explained that redevelopment and reuse of the McDonald’s site was critical to revitalization activities in Scotia. The project remains a top priority for the County and Village. Mr. Saccocio moved Resolution 642-10; seconded by Mr. Lewis. Mrs. Hutchison supported the project but voiced concerns over the company’s reluctance to clean up the site in a timely manner. Resolution 642-10 was unanimously approved.
5. Schenectady Museum / Science Center Grant: Resolution 643-10 — Adopt the General Project Plan
The resolution authorized reimbursing the Schenectady Museum for study examining the feasibility for adaptive reuse of the Armory as a regional science center. The Museum retained BBL Construction, Re4orm Architecture and M/E Engineering to master plan the Armory and develop preliminary design concepts. The location and building appear viable and the Museum is working with New York State to lease the property. The project would also jump-start revitalization of lower State Street. Mr. Chapman moved Resolution 643-10; seconded by Mr. Saccocio. Following discussion, Resolution 643-10 was approved with 6 ayes and Mr. Lewis abstained.
6. Public Comment: None
7. Board Comment: Ray Gillen provided an update on the Schenectady Light Opera project and noted the recent announcements regarding the growth opportunities at Railex and Waste Management.
8. Adjournment: Mr. Lewis moved to adjourn; seconded by Mr. Mantello and the meeting adjourned at 6: 55 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
May 26, 2010
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Gary McCarthy, Patrick Saccocio, Bill Chapman, Neil Golub and Ed Capovani
Absent: Janet Hutchison and Bob Mantello
Others: Neil Levine (Authority Counsel) Terresa Bakner (Counsel), Jayme Lahut and audience of 3
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the April 28, 2010 meeting minutes; seconded by Mr. McCarthy and approved. (Mr. Golub was absent.)
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending April 30, 2010 which was distributed prior to the meeting. Cash on hand totaled $4,493,703. Following review of the Capital Projects and Pre-development Expense reports, Ms. Jordan moved acceptance of the Treasurer’s Report; seconded by Mr. Lewis and approved. (Mr. Golub was absent.)
3. 2010 Parking Improvement Projects: Resolution 644-10 — Hold a Public Hearing
The project involves two activities — improvements to the Center City parking lot and reopening Maxon Road between Erie Blvd. and Peek Street. Total project cost is $775,000. The Center City lot requires extensive lighting, water runoff, and resurfacing improvements to accommodate major users like YMCA, Paul Mitchell students, and MVP employees. The Maxon Road project involves reopening the segment between Erie Blvd and Peek Street as right-out only and improves traffic circulation with the build out at College Park and Union College housing. Resolution 644-10 authorized holding a public hearing on the project, which Ms. Jordan moved, and Mr. Lewis seconded. Following discussion Resolution 644-10 was unanimously approved. (Mr. Golub was absent.)
4. Center City Property Conveyances: Resolution 643-10 — Amend Center City Parking Lot Lease
Metroplex leases the Center City parking lot from Parking Lot at Center City, LLC (a Robert Lupe holding company) with an option to purchase. The resolution authorized changes in the lease by authorizing property transfers that modestly altered the lot’s dimensions. It also approved an access easement over the Metroplex-owned Alley connecting the lot with pedestrian Jay Street. The property swaps allow for placement of a sidewalk along the back property lines of 401, 409, 411 and 433 State Street, which satisfy City code requirements for egress to a public street (Broadway). Mr. Lewis moved Resolution 643-10; seconded by Mr. Wall. Following discussion, Resolution 643-10 was unanimously approved. (Mr. Golub was absent.)
5. Alco Redevelopment Project / SEQRA: Resolution 649-10 — Adopt SEQRA Findings Statement
Terresa Bakner reviewed the Findings Statement, the final step in the environmental review of the Alco Redevelopment Project, that addressed the potential environmental impacts contained in FGEIS adopted on April 28. Resolution 649-10 formally adopted the Findings Statement, which allows the project to proceed with government approvals, permits, and funding. Mr. Saccocio moved Resolution 649-10; seconded by Mr. Capovani. Discussion followed about project phasing and schedule. Resolution 649-10 was unanimously approved. (Mr. Golub was absent.)
6. Building 14 / Rotterdam Corporate Park: Resolution 645-10 — Convey Mortgage Recording Tax and Sales Tax Exemptions
In 2008, Metroplex purchased Building 14 in the Rotterdam Corporate Park and entered into a master lease with FG Rotterdam Holding, LLC, an affiliate of the Galesi Group, to operate and manage the property. FG Rotterdam Holdings is borrowing $3.85 million with a portion of the proceeds used for capital improvements including a new roof for Building 14. Since Metroplex holds title to the building, Resolution 645-10 allows FG Rotterdam Holdings to finance improvements on the building and secure a mortgage recording tax exemption and sales tax exemption from Metroplex. Mr. Saccocio moved Resolution 645-10; seconded by Mr. Wall. After discussion followed about Metroplex’s role and participation, Resolution 645-10 was approved with 8 ayes and Mr. Capovani voting no.
7. Office Lease: Resolution 646-10 — Approve Lease for Space at 433 State Street
The resolution authorized entering into a 5-year lease for 3,195 square feet of office space on the 4th floor of Center City and allocates $50,000 for relocation costs, preparing for IT requirements, furnishings, and leasehold related goods and services. Ms. Jordan moved Resolution 646-10; seconded by Mr. Lewis. Resolution 646-10 was unanimously approved.
8. Lofts at Union Square Project: Resolution 647-10 — Adopt the General Project Plan
The 2-phased residential development project constructs 20+ units of market rate rental housing at the corner of Union and Barrett Streets. Phase 1 demolishes existing structures, prepares the site for construction, and builds 8 row houses with enclosed garages at a cost of $1,584,000. Phase 2 adds a 3-story, 14-unit apartment building with ground floor retail space budgeted at $1,587,500. Metroplex’s participation is a $150,000 grant and $200,000 loan for construction and permanent project financing. Ms. Jordan moved Resolution 647-10; seconded by Mr. Lewis. Following discussion about the demand for downtown housing, Resolution 647-10 was unanimously approved.
9. Broadway Commerce Park Phase 3 Project: Resolution 648-10 Amend the General Project Plan
The resolution consented to Metroplex subordination of its mortgage on 588 Broadway to the interests of Pioneer Savings Bank and City IDA Pilot mortgages. This facilitated Highbridge 890, LLC to finance its project by securing a $2,650,000 loan commitment for building a 22,000 square foot flex-space building. Metroplex made a $285,000 in 2009 for site clean up and preparation to develop this high-profile site at the base of Exit 5 of I-890. Mr. Golub moved Resolution 648-10; seconded by Mr. Lewis. Following discussion, Resolution 648-10 was approved with 8 ayes and Mr. Saccocio abstaining.
10. Alco Redevelopment Project: Resolution 650-10 — Amend the General Project Plan
The resolution authorized adding $75,000 to the project budget for preparation and adoption of the Generic Environmental Impact Statement for the Alco project. This raised the budget to $495,000 for research and data collection, studies and reports, legal expenses which were needed for completing the EIS. With the completion of SEQRA, local and state approvals can proceed for securing the $4 million Restore NY grant awarded to the City of Schenectady, site plan review by the City, DEC Brownfield Tax Credits and State Historic Preservation for building demolition. Due to the myriad of site issues that Metroplex addressed cooperatively with City and State agencies, the process took much longer than expected and expenses were more than anticipated. Mr. Golub moved Resolution 650-10; seconded by Mr. Lewis. After brief discussion, Resolution 650-10 was unanimously approved.
11. Alco Restore NY Project: Resolution 651-10 — Adopt General Project Plan
The resolution involved making a $250,000 grant as a match for the $4,000,000 Restore NY grant awarded to the City of Schenectady last year. The Restore funds may be used for demolition, asbestos remediation, removal of soil contaminants, and site preparation necessary to construct office buildings. Mr. Lewis moved Resolution 651-10; seconded by Mr. Wall and unanimously approved.
12. Program Management Services: Resolution 652-10 — Contract with T. Wilson & Associates
In 2009, Metroplex retained T Wilson & Associates for a three-year term following an RFP procurement for coordinating construction and renovation projects taking place in downtown and Schenectady County. The contract expired on April 30 and negotiated remuneration of $4,500 per from, which is reduced from $6,000 last year. Ms. Jordan moved Resolution 652-10; seconded by Mr. Lewis and unanimously approved.
13. Public Comment: None
14. Board Comment: Mr. Capovani inquired about the Board meeting minutes being posted on the website.
15. Adjournment: Ms. Jordan moved to adjourn; seconded by Mr. McCarthy. The meeting was adjourned at 7:20 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
June 9, 2010
Present: Ray Gillen, Brad Lewis, Bob Wall, Patrick Saccocio, Bill Chapman, Neil Golub, Bob Mantello and Janet Hutchison
Absent: Sharon Jordan, Ed Capovani and Gary McCarthy
Others: Neil Levine (Counsel), Jayme Lahut, Jim Callander, Scott Cietek and audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the May 26, 2010 meeting minutes; seconded by Mr. Lewis and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Income and Operating Expense Report for the period ending May 31, 2010 which was distributed prior to the meeting. Cash on hand totaled $3,880,471. He noted that earlier in the day Metroplex’s bond underwriter, RBC Capital, pre-sold $6.5 million in bonds at 6% interest. The bond closing is scheduled for June 15. Mr. Gillen pointed out that Schenectady County’s tax revenues for the first quarter outpaced all other counties in the Capital Region except Saratoga County. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mrs. Hutchison. The Treasurer’s Report was accepted.
3. 2010 Parking Improvement Program: Resolution 653-10 — Adopt the General Project Plan
A public hearing was held on June 2, 2010 about the project involving reconstruction of the Center City parking lot and reopening Maxon Road at Erie Blvd. No written or oral comments were received about the project. The work will be competitively and publicly bid and comply with prevailing wage requirements with bid opening slated for July 7. Mr. Wall moved Resolution 653-10; seconded by Mr. Lewis. Following discussion regarding sidewalks and improved lighting for the Center City lot, Resolution 653-10 was unanimously approved.
4. Argo Turboserve Corporation (ATC) Retention Project: Resolution 654-10 — Adopt the General Project Plan
The $4,590,000 project is constructed by and leased from Highbridge 890, LLC facilitating relocation of ATC’s Spectrum Nuclear Division from 112 Erie Blvd to a 22,000 square foot facility at 588 Broadway. ATC now employs 13 full-time employees, expects to add another 16 by 2014 by nearly tripling their space requirements to meet rapid nuclear industry growth. Metroplex participation involved a $150,000 grant for tenant fit-up and testing equipment. Mr. Mantello moved Resolution 654-10; seconded by Mr. Lewis. Following discussion about the nuclear industry and ATC’s business plans, Resolution 654-10 was approved with 7 ayes and one abstention (Mr. Saccocio).
5. Broadway Commerce Park Project: Resolution 655-10 — Amend the General Project Plan
In a related ATC matter, Resolution 655-10 reduced its $285,000 loan to Highbridge 890, LLC to $125,000 and extended the loan term from 10 years to 12 years. The modification was requested by the developer to address higher costs for building design and environmental remediation of the site. Mr. Lewis moved Resolution 655-10; seconded by Mr. Golub. Discussion followed and Resolution 655-10 was approved with 6 ayes, 1 no and 1 abstention (Mr. Saccocio).
6. 797 Broadway Project: Resolution 656-10 — Amend the General Project Plan
The resolution authorizes entering into a Metroplex property tax agreement with an affiliate of the Galesi Group, 797 Broadway Associates, LLC, with respect to the former Schenectady International complex on Broadway. The agreement fills a funding gap to stabilize the hillside in the rear of the property. The County has secured FEMA grant to complete the slope stabilization project with the necessary matching local funds. To date, approximately $10 million has been invested in the project with another $10 million to be invested to renovate the second building. Mr. Golub moved Resolution 656-10; seconded by Mr. Lewis. Following questions and answers about the transactions structure, Resolution 656-10 was unanimously approved.
7. River Stone Manor Project: Resolution 657-10 — Accept Loan Pre-payment
In 2002 Metroplex loaned $494,860 to River Stone Manor for relocating and reestablishing Sgarlata’s banquet and catering business to Route 5 in Glenville. The company requested prepaying $250,000 on the original Metroplex loan as part of a refinancing with First National Bank of Scotia. The company will have paid over $537,000 in principal and interest to Metroplex and prepayment now allows new Metroplex reinvestment in projects county-wide. Mr. Mantello moved Resolution 657-10; seconded by Mr. Lewis. Some members expressed concern about setting precedent on prepaying loans, although others thought the company effectively repaid its Metroplex obligation and succeeded in creating jobs, adding sales tax and boosting the property tax base. Resolution 657-10 was unanimously approved.
8. Public Comment — None
9. Board Comment — Mr. Golub suggested evaluating methods for cleaning up the hillside vegetation and overgrowth on Broadway near Cappiello’s.
10. Adjournment — Mr. Golub moved to adjourn; seconded by Mr. Lewis. The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
July 14, 2010
Present: Ray Gillen, Brad Lewis, Bob Wall, Patrick Saccocio, Bill Chapman, Gary McCarthy and Janet Hutchison
Absent: Sharon Jordan, Ed Capovani, Bob Mantello and Neil Golub
Others: Jayme Lahut, Jim Callander and audience of 3
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Lewis moved adoption of the June 9, 2010 meeting minutes; seconded by Mrs. Hutchison and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Income and Operating Expense Report for the period ending June 30, 2010 which was distributed prior to the meeting. He noted that income is about $200,000 below budget but a rebound is expected by the end of the year. Expenses for the year are running below budget and cash on hand totaled $3,323,969. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mr. Chapman. Discussion followed regarding a Comptroller’s report on incentive-based bonuses provided to staff by public authorities. The Treasurer’s Report was accepted.
3. GEMx Technologies, LLC / GE Battery Plant Project: Resolution 658-10 — Hold a Public Hearing
After looking at many sites in the Capital District, GE selected Building 66, a 190,000 sq. ft. building on the Main Campus as home for its battery manufacturing operation. Building 66 will be renovated inside and out. The total project cost is $105 million bringing 350 new jobs initially with the potential for significantly more jobs. Metroplex participation involves a $5,000,000 grant for production equipment. NYS DEC recently completed the SEQRA process. Resolution 658-10 called for a public hearing to be held in the next few weeks. Construction should start in August and start-up production in July 2011. Mr. McCarthy moved Resolution 658-10; seconded by Mr. Wall. Following discussion, Resolution 658-10 was unanimously approved.
4. 2010 Parking Improvement Program: Resolution 659-10 — Award Paving Contract
Metroplex staff and CHA reviewed seven bids submitted for the reconstruction/improvement to the Center City parking lot and the reopening of Maxon Road at Erie Blvd. Empire Paving was the lowest bidder at $528,000. Mr. Wall moved Resolution 659-10 to award the contract to Empire Paving; seconded by Mr. McCarthy. After brief discussion, Resolution 659-10 was approved with 6 ayes and 1 abstention (Mr. Saccocio).
5. 2010 Parking Improvement Program: Resolution 660-10 — Award Lighting Contract
Metroplex staff reviewed two responses for the competitive purchase of 14 light poles and accompanying fixtures for the Center City parking lot. Thorpe Electric Supply Co. of Rensselaer was the lowest bidder at $75,631.50. Mr. Lewis moved Resolution 660-10 awarding the light purchase to Thorpe Electric Supply Co.; seconded by Mr. Saccocio. Resolution 660-10 was unanimously approved.
6. Alco Redevelopment Project: Resolution 661-10 — Amend the General Project Plan
Resolution 661-10 provides for a partial exemption from real property taxes until a longer term PILOT agreement can be reached with the City IDA. The two-step approach for dealing with property taxes has included City officials, who are on-board with using Metroplex as a transitional bridge to an IDA Pilot. The Metroplex agreement would be in effect for about 9 months while building demolition and site remediation proceed. Mr. McCarthy moved Resolution 661-10; seconded by Mrs. Hutchison. After discussion regarding tax arrearages and Metroplex’s role in the project, Resolution 661-10 was unanimously approved.
7. Public Comment — None
8. Board Comment — Mr. Lewis moved to convene in executive session to discuss a pending legal matter; seconded by Mr. Saccocio. At 6:25 p.m. the board met privately and reconvened in public at 6:35. Mr. Gillen stated that no decisions or votes occurred.
9. Adjournment — Mr. McCarthy moved to adjourn; seconded by Mr. Lewis. The meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
August 11, 2010
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Patrick Saccocio, Bill Chapman, Bob Mantello and Neil Golub
Absent: Ed Capovani, Janet Hutchison and Gary McCarthy
Others: Neil Levine (Counsel), Jayme Lahut, Jim Callander, Scott Cietek and audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the July 14, 2010 meeting minutes; seconded by Mr. Wall and approved.
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending July 31, 2010 which was distributed prior to the meeting. She noted that the sales tax income is modestly below budget. Operating expenses are under budget. Cash on hand totaled $4.38 million. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mr. Saccocio. The Treasurer’s Report was accepted.
3. GEMx Technologies, LLC / GE Battery Plant Project: Resolution 662-10 — Adopt the General Project Plan
The $150+ million project involves interior and exterior renovations of Building 66 at GE’s Main Campus to manufacture sodium-metal halide batteries for telecommunications providers (cell towers) and railroad locomotives. This project represents the first new manufacturing product line brought to Schenectady in more than a generation and will create 350 new jobs. The public hearing was held on August 6 with no comments. Metroplex participation involves a $5million grant for building improvements and equipment matched by a $15 million ESDC grant. The project is underway. Mr. Lewis moved Resolution 662-10; seconded by Mr. Golub. Following discussion about product development and the technology, Resolution 662-10 was unanimously approved.
4. Capitol Plaza Renovation Project: Resolution 663-10 SEQRA / Negative Declaration
The $4.5 million project involves demolition of the Capitol Plaza at Curry Road and Altamont Avenue, and construction of a 9,000 square foot commercial and retail facility for a Recovery Room Sports Grill and a bank facility. The project cleans up an eyesore at one of the busiest intersections in the County. Resolution 663-10 characterizes the project as an Unlisted Action, acknowledges the environmental review undertaken by the Rotterdam Planning Commission, and states there is not any significant environmental impact. Mr. Saccocio moved Resolution 663-10; seconded by Mr. Lewis. Following discussion, Resolution 663-10 was unanimously approved.
5. Capitol Plaza Renovation Project: Resolution 664-10 — Adopt the General Project Plan
Columbia Development is acquiring the 1.35-acre site for constructing a Recovery Room Sports Grill and a bank branch with parking for 95 cars. The site will be graded and elevations altered to accommodate vehicular ingress/egress, pedestrian amenities, green space, and an attached patio. Project demolition and construction will start in August with completion expected by year end. Metroplex participation involves an $85,000 grant for building demolition and site preparation matched by a $60,000 grant from the Rotterdam IDA, $4 million Berkshire Bank loan and developer equity. Mr. Saccocio moved Resolution 664-10; seconded by Mr. Lewis. Resolution 664-10 was unanimously approved.
6. Broadway Commerce Park Phase 3 Project: Rescind Resolution 655-10
In June, the Board approved forgiving a portion of the original $285,000 loan and converting to a $160,000 facade grant in support of the Argo Turboserve Corporation project on Broadway near I-890. The resolution rescinds the prior Board action allowing for the transaction to be modified for accounting and legal purposes without altering the result originally authorized. The developer, Highbridge Broadway 890, LLC, proposed providing a $160,000 partial payment on the Metroplex loan; Metroplex, in turn, makes a $160,000 façade grant addressing the costs associated with the added façade elements and soil remediation that are not recoverable from the Argo lease. The loan terms are further modified by reducing the interest rate and extending the term. Mr. Golub moved Resolution 665-10; seconded by Ms. Jordan. After brief discussion, Resolution 655-10 was approved with 6 ayes, 1 no (Mr. Chapman) and 1 abstention (Mr. Saccocio).
7. Broadway Commerce Park Phase 3 Project: Resolution 666-10 — Amend the General Project Plan and Modify Loan Terms
The resolution authorizes making a $125,000 loan to Highbridge Broadway 890, LLC in support of the Argo Turboserve Corporation project. The terms allow for payment of $50,000 in principal after year 5, year 10 and $25,000 after year 12 with no interest. Ms. Jordan moved Resolution 666-10; seconded by Mr. Wall. Resolution 666-10 was approved with 6 ayes, 1 no (Mr. Chapman) and 1 abstention (Mr. Saccocio).
8. Broadway Commerce Park Phase 3 Project: Resolution 667-10 — Amend the General Project Plan and Make a Grant
Resolution 667-10 authorizes making a $160,000 facade grant in support of the Argo Turboserve Corporation project as authorized by the Board in June. Ms. Jordan moved Resolution 667-10; seconded by Mr. Lewis. Resolution 667-10 was approved with 6 ayes, 1 no (Mr. Chapman) and 1 abstention (Mr. Saccocio).
9. Lofts at Union Square Project: Resolution 668-10 — Amend the General Project Plan
The amendment concerns updating the application and designating Town Homes of Union Square, LLC as the project developer, which will now be owned and managed by Jeffrey Myers, owner and operator of Sheltertherm Builders, LLC. The change in applicant reflects the fact that Jeff Myers is presently the sole member of the LLC holding ownership to the site located at 525 Union Street and 1007 Barrett Street in downtown Schenectady. Mr. Lewis moved Resolution 668-10; seconded by Mr. Saccocio. After discussion, Resolution 668-10 was approved.
10. Public Comment — None
11. Board Comment — It was agreed to convene the October 13 Board Meeting at 5:00 p.m. due to the DSIC Annual Meeting scheduled for that evening.
12. Adjournment — Mr. Golub moved to adjourn; seconded by Mr. Lewis. The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
October 20, 2010
Present: Ray Gillen, Brad Lewis, Bob Wall, Patrick Saccocio, Bill Chapman, Bob Mantello, Ed Capovani, Janet Hutchison and Gary McCarthy
Absent: Sharon Jordan and Gary McCarthy
Others: Terresa Bakner (Authority Counsel), Jayme Lahut, Jim Callander and audience of 3
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the August 11, 2010 meeting minutes; seconded by Mr. Wall and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Income and Operating Expense Report for the period ending September 30, 2010, which was distributed prior to the meeting. He noted that the sales tax revenue remains slightly below budget but higher than last year. The recently deposited sales tax receipts for the third quarter also exceeded the same period from one year ago, so sales tax income appears to be on the rise again. Operating Expenses were below budget. Cash on hand totaled $3,242,119. Mr. Chapman moved acceptance of the Treasurer’s Report; seconded by Mr. Lewis. After brief discussion, the Treasurer’s Report was accepted.
3. K-Mart Plaza Engineering Relocation Project (Glenville): Resolution 669-10 — SEQRA Lead Agency Designation
The resolution kicks off the state-mandated environmental review process by seeking lead agency designation with respect to the demolition of the former K-Mart and Albany Public Market on Saratoga Road in Glenville, construction of a 134,000 square foot building by a national retailer with an attached 29,550 square foot building, two or more pad sites for future development. The project requires a coordinated SEQRA review that may include traffic issues, economic impacts and cumulative and growth inducing impacts. Mr. Capovani moved Resolution 669-10; seconded by Mr. Mantello. Mr. Gillen emphasized the project removes blight, adds tax base and is a high priority economic development project for the Town. Following discussion, Resolution 669-10 was unanimously approved.
4. M/E Engineering Relocation Project: Resolution 670-10 — Adopt the General Project Plan
M/E Engineering, P.C. is relocating to downtown Schenectady by leasing 11,800 square feet on the fourth floor of Center City bringing 30 high paying jobs with an additional 20 more by 2015. Metroplex participation involves a $100,000 grant for relocation expenses including moving costs, rent/or parking expenses and tenant improvements to be paid out over three years. The project is considered a Type II Action under SEQRA. Mr. Golub moved Resolution 670-10; seconded by Mr. Lewis. Discussion followed about the transformation of Center City. Resolution 670-10 was unanimously approved.
5. Northeast Parent and Child Project: Resolution 671-10 — Adopt the General Project Plan
Northeast Parent and Child Society, located at 530 Franklin Street, is renovating the entire first floor of its agency headquarters to house its new Career Development Center, which will assist at-risk youth with gaining needed skills, finding and maintaining well-paying jobs. Schenectady County secured a $750,000 grant from the Governor’s Office of Small Cities to help finance the project. Metroplex participation involves a mortgage recording tax exemption resulting in a project savings of about $9,375. Mr. Wall moved Resolution 671-10; seconded by Mr. Saccocio. Following brief discussion, Resolution 671-10 was unanimously approved.
6. Argo Turboserve Corporation Retention Project: Resolution 672-10 — Amend the General Project Plan
Argo Turboserve Corporation seeks to amend its application by reducing its equipment purchases to $500,000 and substantially increasing its inventory to adjust to the high growth mode within its nuclear division. Market conditions are driving ATC to deploy its capital toward purchasing more inventory, which has doubled in the past year, leaving less capital for equipment purchases. Seven new jobs have been created since its move to 588 Broadway in August with another 5 positions to be filled. The company expects to purchase its equipment over three years. Mr. Golub moved Resolution 672-10; seconded by Mr. Lewis, and approved (Mr. Saccocio abstained).
7. Jay Street Lighting Project (Phase 2): Resolution 673-10 — Adopt the General Project Plan
Metroplex completed Phase I of the lighting project in 2009, which included installation of LED light bulbs in 20 streetlights, uplighting to highlight the architectural distinctiveness of Jay Street buildings and brightening the alleyways with lighted trellises. Phase 2 involves erecting two LED lighted business directory signs on pedestrian Jay Street supporting the retailers and service businesses on Jay Street. The budget is $90,000 for sign fabrication, light fixtures, electrical installation, repairing pavers and project oversight. Mr. Lewis moved Resolution 673-10; seconded by Mr. Golub. Resolution 673-10 was unanimously approved.
8. Operating Policies and Procedures: Resolution 674-10 — Amend Cash Management and Investment Policy (Designation of Depositaries)
Resolution 674-10 re-adopts the Authority’s practices and policies in connection with general cash management and investment. A modest change in the Investment Policy adds NBT Bank as an authorized depository of Metroplex funds and eliminates Solomon Smith Barney (now known as Morgan Stanley Smith Barney) and M&T Bank. NBT recently opened a branch in downtown Schenectady. Mr. Mantello moved Resolution 674-10; seconded by Mr. Capovani and approved.
9. Public Comment: None
10. Board Comment: The next meeting is scheduled for November 17th.
11. Adjournment: Mr. Golub moved to adjourn; seconded by Mr. Wall. The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
November 17, 2010
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Patrick Saccocio, Bill Chapman, Ed Capovani, Janet Hutchison, Neil Golub and Gary McCarthy
Absent: Bob Mantello and Bob Wall
Others: Neil Levine (Authority Counsel), Jayme Lahut, Jim Callander, Scott Cietek and audience of 4
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the October 20, 2010 meeting minutes; seconded by Mr. Lewis and approved. (Mr. McCarthy was absent)
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending October 31, 2010, which was distributed prior to the meeting. She noted that the sales tax revenue remains slightly below budget but higher than one year ago. Operating expenses remained below budget. Cash on hand totaled $2,644,598. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mrs. Hutchison. After brief discussion, the Treasurer’s Report was accepted. (Mr. McCarthy was absent)
3. FY-2011 Budget: Resolution 675-10 — Adopt Fiscal Year 2011 Budget
The Fiscal Audit Committee recommended adoption of the 2011 budget, which shows growth again in sales tax receipts as well as slightly higher operating expenses due to increased pension costs, employee health insurance and rent. Ms. Jordan moved Resolution 675-10; seconded by Mr. Lewis. Following discussion, Resolution 675-10 was approved. (Mr. McCarthy was absent)
4. Foster Building Stabilization Project: Resolution 676-10 — Award Asbestos Abatement Contract
Metroplex disseminated a bid package for asbestos removal in the former Foster Hotel at 508 State Street (basement, fifth and sixth floors and roof). Three firms bid the job with Rotterdam-based Environmental Remediation Services, Inc. submitting the lowest bid at $199,500. Mr. Lewis moved Resolution 676-10; seconded by Mr. Capovani. Discussion followed regarding further costs associated with stabilization of the historic building, prospects for working with developers, and the current tight lending climate for residential and mixed use projects. Resolution 676-10 was unanimously approved. (Mr. McCarthy was absent)
5. YMCA Project: Resolution 677-10 — SEQRA Lead Agency Designation
In order to proceed with Metroplex’s proposed acquisition of the YMCA facility at 13 State Street, the Authority seeks lead agency designation for undertaking a coordinated environmental review pursuant to SEQRA. A condition of Metroplex’s purchase contract required reducing occupancy by 2013 so that the facility is vacant upon purchase. Among other issues, SEQRA will identify housing alternatives for residents as well as characterizing adaptive reuse for the facility. The project acts as a catalyst to the revitalization of lower State Street. Mr. Saccocio moved Resolution 677-10; seconded by Ms. Jordan. Discussion followed about the project and increased membership at the new YMCA. Resolution 677-10 was unanimously approved.
6. Bombers on State Street Project: Resolution 680-10 — Amend the General Project Plan
Bomber’s recently renovated the third floor of the building at 447 State St. and opened a banquet space known as La Playa. The company has secured $75,000 in additional bank financing from the Statewide Zone Capital Corporation that is conditioned on Metroplex consent to further subordinate its pre-existing mortgages on the real estate. Mr. Lewis moved Resolution 680-10; seconded by Ms. Jordan. Following discussion about Bombers success and the rejuvenation of the property, Resolution 680-10 was unanimously approved.
7. Professional Services Contract: Resolution 681-10 — Parking Lot Maintenance Contract
Metroplex undertook a formal solicitation for qualifications with respect to maintaining and clearing Metroplex parking facilities from snow and debris. Only one proposal was received from Rich Pachucki Trucking. Resolution 681-10 awards a 3-year contract under the same rate structure as 2010 — $144,000 plus heavy snow removal stipend of $100 per truck load and refuse removal on a time and materials basis. Remuneration for 2012 and 2013 will require Board consent. Ms. Jordan moved Resolution 681-10; seconded by Mrs. Hutchison and approved.
10. Public Comment — None
11. Board Comment — Ray Gillen updated the Board on the Alco demolition and $2.5 million NYS grant to Hometown Health that will be used to reduce its debt, including Metroplex’s note. Mr. Golub moved to convene in executive session to discuss a personnel matter; seconded by Ms. Jordan. At 6:25 p.m. the board met privately and reconvened in public at 6:45. Mr. Gillen stated that no decisions or votes occurred.
12. Adjournment — Mr. Lewis moved to adjourn; seconded by Ms. Jordan. The meeting adjourned at 6:50.
Respectfully submitted
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
December 22, 2010
Present: Ray Gillen, Bob Wall, Bob Mantello, Patrick Saccocio, Bill Chapman, Ed Capovani and Gary McCarthy
Absent: Brad Lewis, Neil Golub, Janet Hutchison and Sharon Jordan
Others: Neil Levine (Authority Counsel), Jayme Lahut, and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Wall moved adoption of the November 17, 2010 meeting minutes; seconded by Mr. McCarthy and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Income and Operating Expense Report for the period ending November 30, 2010, which was distributed prior to the meeting. He noted that operating expenses remained below budget, and cash on hand totaled $2,244,151. Mr. Mantello moved acceptance of the Treasurer’s Report; seconded by Mr. Chapman, and accepted.
3. YMCA Project: Resolution 682-10 — Determination of No Significant Effect on the Environment
The project involves the acquisition by the Authority of the YMCA Site at 13 State Street. Metroplex and the YMCA have agreed to a sale price of $2,000,000. The sale enables the YMCA to finance the leasehold improvements required for establishing its 26,000 square foot full service health and exercise facility at Center City. All proceeds from the sale will be invested at the new location at Center City. Metroplex will look to jumpstart revitalization of lower State Street by considering adaptive reuse concepts of the building. The purchase agreement requires reducing occupancy of the residence to zero by the end of 2012.
With respect to SEQRA, the project was classified as Type I action and Metroplex undertook a coordinated review as lead agency. The negative declaration addressed potential adaptive reuses of 13 State Street including commercial offices, retail, classrooms, and/or residential uses. It also identified alternative housing locations. Mr. Capovani moved Resolution 683-10; seconded by Mr. Saccocio. Following discussion about the project and the environmental assessment, Resolution 683-10 was approved.
4. YMCA Project: Resolution 683-10 — Adopt the General Project Plan
After Metroplex’s participation in the project was described further, Mr. Mantello moved Resolution 683-10; seconded by Mr. Saccocio and unanimously approved.
5. Draper School Redevelopment / Disabled American Veteran’s Housing Project: Resolution 684-10 — Adopt the General Project Plan
The Disabled American Veterans Department of New York plans to purchase the former Draper School at 901 Draper Avenue in Rotterdam and convert the 135,000 square foot school into a 150-unit assisted and independent living facility for disabled veterans. The estimated total project cost is $25 million for acquisition, total interior rehabilitation and necessary fit up. Metroplex’s participation consists of a $50,000 grant and a partial exemption from real property taxes. Mr. Saccocio moved Resolution 684-10; seconded by Mr. Wall. Following brief discussion, Resolution 684-10 was unanimously approved.
6. Downtown Parking Project: Resolution 686-10 — Modify Parking Budget
The 2011 parking budget reflects modestly increasing revenues (about 1%) and a decline in expenses from current levels. The Fiscal Audit Committee recommended approval of the 2011 budget. Mr. McCarthy moved Resolution 686-10; seconded by Mr. Mantello and unanimously approved.
7. Stratton Air National Guard Support Grant: Resolution 687-10 — Adopt the General Project Plan
Mr. Gillen stated that the community needed to protect the vital 109th Airlift Wing located at the Stratton Air National Guard Base in Glenville in the event the new Congress looks to reduce federal spending. The $35,000 grant enables the Chamber to lead efforts protecting 1,400 military and civilian jobs and maintain the tremendous economic impact locally. The 109th Airlift Wing specializes in providing logistical support to the remote Polar Regions in Antarctica and Greenland and supports major scientific research conducted by the National Science Foundation. Mr. Capovani moved Resolution 687-10; seconded by Mr. Chapman. After discussion, Resolution 687-10 was unanimously approved.
8. Foster Building Stabilization Project: Resolution 688-10 — Award Emergency Repairs Contract
The resolution addresses deterioration of the former Foster Hotel by contracting with Bonacio Construction, Inc. to stabilize each floor of 508 State Street. With asbestos abatement underway, shoring and stabilization is needed to preserve the structure. Mr. Mantello moved Resolution 688-10; seconded by Mr. McCarthy. Resolution 688-10 was unanimously approved.
9. 510 Union Street, LLC Project (Experience & Creative Design): Resolution 689-10 — Amend Loan Terms
The borrower requested a reduction in monthly payments with no change to the maturity date of May 2018 resulting in a balloon payment of about $95,000. The original loan totaled $350,000 and payments are current. The amended terms facilitate cash flow. The Fiscal Audit Committee recommended modification to the terms. Mr. Capovani moved Resolution 689-10; seconded by Mr. Chapman. Following discussion, Resolution 689-10 was unanimously approved.
10. 3N2, LLC Project: Resolution 690-10 — Amend Loan Terms
3N2 ceased operations in 2006, but two principals have been making payments on the $125,000 Metroplex loan under terms of personal guaranty agreements. With the consent of the Fiscal Audit Committee, a revised schedule of monthly payments has been agreed upon and extending the term through February 2030. Mr. Saccocio moved Resolution 690-10; seconded by Mr. McCarthy and unanimously approved.
11. Public Comment: None
12. Board Comment — Mr. Gillen provided projects updates.
13. Adjournment – Mr. McCarthy moved to adjourn; seconded by Mr. Wall. The meeting was adjourned at 6: 55 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
January 19, 2011
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Gary McCarthy, Bob Mantello, Patrick Saccocio, Janet Hutchison, Bill Chapman and Ed Capovani
Absent: Neil Golub
Others: Neil Levine and Terresa Bakner (Authority Counsel), Jayme Lahut, Jim Callander, Richard Pearson and Andrew Brick (representatives of the Kmart Redevelopment Project) and audience of 1
Public Hearing: K-Mart Redevelopment Project — Jayme Lahut opened the public hearing at 6:00 p.m., summarized the proposed project, explained Metroplex’s participation in the project and noting that the hearing was properly and duly noticed in the Daily Gazette. No written or oral comments were received. The hearing was closed.
Call to Order: Mr. Gillen called the meeting to order at 6:05 p.m.
1. Approval of Minutes: Mr. McCarthy moved adoption of the December 22, 2010 meeting minutes; seconded by Mr. Capovani and approved (Mrs. Hutchison was absent).
2. Treasurer’s Report: Ms. Jordan reviewed the Income and Operating Expense Report for the period ending December 31, 2010, which was distributed prior to the meeting. She noted that operating expenses remained below budget, income has improved, and cash on hand totaled $3,022,052. Ms. Jordan moved acceptance of the Treasurer’s Report; seconded by Mr. Wall. After brief discussion, the Treasurer’s Report was accepted (Mrs. Hutchison was absent).
3. K-Mart Redevelopment (Target) Project: Resolution 691-11 — SEQRA
Metroplex accepted the lead agency designation for purposes of conducting a coordinated environmental review (SEQRA). The project called for demolition of existing structures and construction of a 134,742 square foot Target discount store, an attached 36,000 square foot adjoining retail space and one or more 3,000 square foot pad sites for future development. The project is located at Route 50 and Glenridge Road. Project engineer, Richard Pearson, made a presentation about existing conditions, reviewed the site plan, summarized the reports prepared for the environmental review including a full Environmental Assessment Form, traffic study, storm water plan, surveys and site plans, and economic impact study. He focused on new traffic signals needed, storm water improvements, land swap with Glenville Queen Diner, landscaping and new sidewalks that are incorporated into the plan. The resolution classifies the project as Type I action and upon assessment of all data that the project will have no significant impact on the environment since it is effectively a reuse of an existing retail site. Mr. Capovani moved Resolution 691-11; seconded by Mr. McCarthy. Discussion followed about traffic and pedestrian accessibility. Resolution 691-11 was approved unanimously.
4. K-Mart Redevelopment (Target) Project: Resolution 691-11 Adopt the General Project Plan
Metroplex participation in the project involves a $180,000 grant for traffic signalization and improvements as well as an exemption from mortgage recording tax, sales taxes on construction materials, supplies and furniture and fixtures and Pilot that increases taxes currently paid on site. The project budgeted is $17 million. Mr. Capovani moved Resolution 691-11, seconded by Mr. Saccocio. Brief discussion followed. Resolution 691-11was unanimously approved.
5. Downtown Parking Project (Clinton South Parking Lot): Resolution 693-11 — Environmental Easement
Since 2004 Metroplex and the City have worked with NYS DEC undertaking soil investigations and remediating small discrete areas of the Clinton South and Broadway South parking lots. With work completed on the Clinton South site, Resolution 692-11 authorizes filing a DEC-mandated environmental easement containing protocol for responding to any future contamination uncovered within the site. Ms. Jordan moved Resolution 693-11; seconded by Mr. Capovani. After brief discussion, Resolution 693-11 was unanimously approved.
6. Accounting Services Contract: Resolution 694-11 — Robert L. Kristel, CPA P.C.
Metroplex staff recommended a $48,000 annual contract with Robert L. Kristel, CPA, P.C. for on-call accounting services, preparing quarterly review statements and year-end financials, bond reporting and assisting with the annual audit. The firm also provides information used by management decision making, planning and meeting regulatory requirements with government agencies. Ms. Jordan moved Resolution 694-11; seconded by Mr. Lewis and unanimously approved.
7. Public Comment: None
8. Board Comment: Mr. Gillen spoke about President Obama’s upcoming visit to Schenectady and the transformation of GE’s campus and the company’s enormous investment in both Schenectady and Niskayuna.
9. Adjournment: Mr. McCarthy moved to adjourn; seconded by Mr. Mantello. The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
February 9, 2011
Present: Ray Gillen, Brad Lewis, Bob Wall, Gary McCarthy, Neil Golub, Bob Mantello, Patrick Saccocio, Janet Hutchison and Ed Capovani
Absent: Sharon Jordan and Bill Chapman
Others: Neil Levine (Authority Counsel), Jayme Lahut and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Lewis moved adoption of the January 19, 2011 meeting minutes; seconded by Mrs. Hutchison and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Income and Operating Expense Report for the period ending January 31, 2011, which was distributed prior to the meeting. He noted that there was little activity to report for January and cash on hand stood at $2,723,616. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mr. Wall, and approved.
3. Villa Italia Bakery Project: Resolution 695-11 — Subordinate Mortgage
Villa Italia requested that Metroplex subordinate its first position mortgage to a new loan with Trustco Bank. The original 2005 project was largely funded by the Mallozzi family with small loan and grant assistance from Metroplex and the City. Villa Italia’s financial condition is very strong and the project has been an enormous success in downtown Schenectady. Villa Italia employs 45 people. The Trustco loan pays off an existing line of credit and facilitates increased production, new products and more jobs. The Metroplex loan balance is about $285,000. Mr. McCarthy moved Resolution 695-11; seconded by Mr. Saccocio. After brief discussion, Resolution 695-11 was unanimously approved.
4. Duanesburg Waste Water Treatment Plant Study: Resolution 696-11 — Adopt the General Project Plan
The Town of Duanesburg wants to evaluate the costs-benefits of improving and extending the Delanson wastewater treatment system to service the hamlet of Duanesburg. The absence of municipal sanitary services is perceived as an obstacle to business expansion and economic development in the hamlet. Metroplex would make a $20,000 grant in support of the study to offset the $40,000 cost of the study. The project is a Type II action under SEQRA. Mr. Wall moved Resolution 696-11; seconded by Mr. Capovani. Following discussion, Resolution 696-11 was approved.
5. Project Reconciliation and Accounting: Resolution 697-11 — Release Unexpended Project Obligations
The resolution listed seven projects where either all work has been completed and Metroplex funds remain unspent or the project has not and will not be completed in the future. The total amount recaptured is $138,533, which may be dedicated to new projects. Jayme Lahut reviewed each project. Mr. Lewis moved Resolution 697-11; seconded by Mr. Capovani and approved.
6. Project Reconciliation and Accounting: Resolution 698-11 — Allocate Additional Project Funds
Jayme Lahut reviewed the three projects identified in Resolution 698-11 that were completed in 2010 and incurred expenses that exceeded Board authorization. The resolution allocates an additional $18,028 for these projects. Mr. Lewis recommended modifying the resolution to clarifying the uses of the extra funds. By consent, the resolution was modified as follows:
RESOLVED, the following projects are hereby classified as completed and require an additional Authority allocation of funds to supplement the project budgets for necessary legal, accounting, construction oversight and other project-related expenses in the amounts shown:
Mr. Golub moved Resolution 698-11 as modified; seconded by Mr. Lewis and approved.
7. Project Update: Jayme Lahut showed photos of progress on the Alco demolition and Foster Building fix up.
8. ABO Board Evaluation: The Authority Budget Office has promulgated an evaluation form that must be completed by all Board members. The results will be aggregated and attached to the Authority’s annual report submission to the ABO by March 3l.
9. Public Comment: None
10. Board Comment: There was discussion about the next phase of the Upper Union Streetscape project. A question was asked about the former Trustco Bank building located on Eire Boulevard. Mr. Gillen made it clear that Metroplex had no involvement in this project.
11. Adjournment — Mr. McCarthy moved to adjourn; seconded by Mr. Wall. The meeting adjourned at 6:45 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
March 9, 2011
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Gary McCarthy, Neil Golub, Bob Mantello, Janet Hutchison, Bill Chapman and Ed Capovani
Absent: Patrick Saccocio
Others: Jayme Lahut, Jim Callander, Robert Kristel, CPA and James Salengo (DSIC)
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the February 9, 2011 meeting minutes; seconded by Mr. McCarthy and approved.
2. Treasurer’s Report: Robert L. Kristel, CPA, the Authority’s accountant, made an oral presentation reviewing the financial statements for the year ending December 31, 2010, which were distributed to the Board in advance of the meeting. The financials are used by the Authority’s auditors, Bollam, Sheedy, & Torani, in preparing the annual audit. Mr. Kristel reviewed the Balance Sheet, Revenue and Expense Statement, Cash Flow Statement and notes. He explained that the financial statements are prepared in accordance with generally accepted accounting principles. Upon completion of the final year-end audit by BST, the Fiscal Audit Committee will review with the auditors, with Board consideration at the next meeting.
3. Annual Meeting: Resolution 699-11 — Election of Officers
In accordance with provisions of the By-Laws, Resolution 699-11 appoints Sharon Jordan as Secretary and Bob Wall as Treasurer. Mr. McCarthy moved Resolution 699-11; seconded by Mr. Golub and approved unanimously.
4. Downtown Denny’s Façade Grant: Resolution 700-11 — Adopt the General Project Plan
Plans call for renovating the former Friendly’s at the corner of Nott Terrace and Liberty Street by Nott Terrace LLC and conversion to Denny’s restaurant. Renovations take about 6 months, and have already started. Metroplex participation involves a $25,000 façade grant for signage, painting, and awnings. The project is a Type II action under SEQRA. Mr. McCarthy moved Resolution 700-11; seconded by Ms. Jordan. Following brief, Resolution 700-11 was unanimously approved.
5. Downtown Schenectady Improvement Corporation: Resolution 701-11 — Adopt the General Project Plan
The project supports DSIC’s on-going operations, staffing and beautification activities for keeping the downtown clean, neat and safe 7-days a week. Metroplex participation involves a $170,000 grant to DSIC, a reduction from prior years. DSIC clean up occurs, weekdays, weekends and following special events. Seasonal activities include snow plowing at pedestrian crosswalks, hanging flower baskets, maintaining tree beds and maintaining landscaped areas downtown. Mr. McCarthy moved Resolution 701-11; seconded by Mr. Golub. Discussion followed in support of DSIC’s clean-up program. Resolution 701-11 was approved (Mrs. Hutchison abstained).
6. Project Updates — Ray Gillen and Jayme Lahut discussed Foster building stabilization, obtaining Board evaluations for the audit, and distribution of sales tax receipts to the Towns and Villages.
7. Public Comment — Jim Salengo, DSIC Executive Director, thanked the Board for supporting of the Environmental Enhancement Program and the strong working relationship with Metroplex.
8. Board Comment — There was general discussion about a variety of topics including the Van Dyck brewery, the Schenectady Museum, Upper Union Streetscape project and strategic marketing.
Adjournment –- Mr. Golub moved to adjourn; seconded by Mr. Lewis. The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 13, 2011
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Gary McCarthy, Neil Golub, Bob Mantello, Janet Hutchison, Bill Chapman and John Mallozzi
Absent: Ed Capovani
Others: Jayme Lahut and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the March 9, 2011 meeting minutes; seconded by Mr. McCarthy and approved.
2. Treasurer’s Report: Mr. Wall stated that there was nothing unusual to report on the Income and Operating Expense Report for the period ending March 31, 2011 which was distributed prior to the meeting. Cash on hand totaled $2,258,660. He noted that the actual predevelopment expenses for the period are right on target for the year. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Ms. Jordan and approved.
3. 2010 Audit: Resolution 702-11 — Adopt Audit for the Fiscal Year Ending December 31, 2010
Mr. Wall reported that the Fiscal Audit Committee reviewed and recommended adoption of the 2010 audit prepared by Bollam Sheedy & Torani. He noted the audit was clean and unqualified as in past years. There were no changes to the financial statements that Bob Kristel reviewed with the Board in March. Any findings had already been addressed. The audit will be placed on the Authority website and sent to various state and local officials. Mr. Wall moved Resolution 702-11; seconded by Ms. Jordan. After brief discussion, Resolution 702-11 was approved.
4. Operating Policies and Procedures: Resolution 703-11 — General Operating & Financial Policy (Section A)
The General Operating and Financial Policy requires Board review and reauthorization every 3 years. These policies proved the internal system of checks and balances for proper oversight of operational and financial activities. No changes were recommended. Mr. Lewis moved Resolution 703-11; seconded by Ms. Jordan and unanimously approved.
5. Operating Policies and Procedures: Resolution 704-11 — Cash Management and Investment Policy (Section B)
The Cash Management and Investment Policy requires an annual reauthorization. The policy is identical to the NYS Comptroller’s guidelines for municipalities and authorities. Jayme Lahut also reviewed an Investment Report that is now required by the Authority Budget Office. The resolution reauthorizes the policy and accepts the Investment Report. Mr. Wall moved Resolution 704-11; seconded by Mr. Golub and unanimously approved.
6. Operating Policies and Procedures: Resolution 705-11 — Procurement Guidelines (Section C)
The Procurement Guidelines require Board review and re-approval every 3 years. Mr. Golub moved Resolution 705-11; seconded by Mrs. Hutchison. Discussion followed about adhering to the provisions of the Public Authorities Law on procurement. Resolution 705-11 was unanimously approved.
7. Operating Policies and Procedures: Resolution 706-11 — Sale and Reporting of Bonds and Notes (Section E)
The NYS Comptroller sets guidelines with respect to procurement of services in connection with the issuance of bonds, which Metroplex follows for all bond issuances. The policy must be reviewed and reapproved annually. There were no changes. Mr. Lewis moved Resolution 706-11; seconded by Ms. Jordan and unanimously approved.
8. Operating Policies and Procedures: Resolution 707-11 — Real Property Disposition Policy (Section F)
The policy follows the guidelines posted by the Authority Budget Office with respect to selling personal property and real property valued in excess of $5000. Resolution 707-11 reauthorizes the policy, reaffirms the Executive Director as Contracting Officer for monitoring policy compliance and accepting the annual Real Property Disposition Report that was reviewed by Jayme Lahut. Resolution 707-11; seconded by Mr. Wall. After discussion, Resolution 707-11 was unanimously approved.
9. Operating Policies and Procedures: Resolution 708-11 — Loan Administration Policy (Section G)
The policy sets forth the Authority’s policies for its loan portfolio including the responsibilities and obligations of the Fiscal Audit Committee and the Board. The policy must be reviewed and re-approved every three years. Mr. Lewis moved Resolution 708-11; seconded by Ms. Jordan. There was no discussion. Resolution 708-11was unanimously approved.
10. Operating Policies and Procedures: Resolution 709-11 — Reauthorize Master Goal Plan for Minority / Women-owned Business Enterprises (Section H)
The policy addresses the requirements under Executive Law 15-A for procuring and using State-certified MWBE businesses in acquiring goods and services. Jayme Lahut explained that new changes in the requirements are pending with the State. Mr. Lewis moved Resolution 709-11; seconded by Mrs. Hutchison. Discussion followed about on-going efforts county-wide of getting more businesses certified by New York State as MWBEs. Resolution 709-11 was approved.
11. Public Comment — None
12. Project Updates — Mr. Lewis moved to convene in executive session to discuss certain legal issues related to a real estate matter; seconded by Mr. Mantello. At 6:20 p.m. the Board met in executive session and reconvened publicly at 6:30 p.m. Mr. Gillen stated that no voting occurred during the executive session. Discussion followed about various projects and issues.
13. Adjournment — Mr. Wall moved to adjourn; seconded by Ms. Jordan. The meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 29, 2011
Present: Ray Gillen, Bob Wall, Gary McCarthy, Neil Golub, Bob Mantello, John Mallozzi, Janet Hutchison, Bill Chapman and Ed Capovani
Absent: Brad Lewis and Sharon Jordan
Others: Jayme Lahut and Scott Cietek
Call to Order: Mr. Gillen called the meeting to order at 8:00 a.m.
1. Approval of Minutes: Mr. Mantello moved adoption of the April 13, 2011 meeting minutes; seconded by Mr. Wall and approved.
2. Hometown Health Center (Schenectady Family Health Services): Resolution 710-11 — Amend the General Project Plan
In 2004 the Authority made a $1.5 million construction / permanent loan for 15 years (20-year amortization) at 0 percent interest as part of a $6.1 million project to expand Schenectady Family Health Services (d/b/a/ Hometown Health). In November 2010, Hometown Health was awarded a $2.5 million HEAL grant for reducing its debt from $33,854 per month to $18,212 by allotting grant proceeds to Metroplex ($475,000) and CPC ($1,140,000). Resolution 710-11 consented to the transaction as well as extended Metroplex’s loan term from 15-years to 20-years thereby matching the loan terms of the other two lenders. Mr. Wall moved Resolution 710-11; seconded by Mrs. Hutchison. Following discussion, Resolution 710-11 was approved.
3. Public Comment: None
4. Board Comment: Mr. Gillen updated members on several projects including SCCC’s plans for a new music building.
5. Adjournment — Mr. McCarthy moved to adjourn; seconded by Mr. Mantello. The meeting adjourned at 8:20 a.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
June 15, 2011
Present: Ray Gillen, Sharon Jordan, Neil Golub, Bob Mantello, John Mallozzi, Bill Chapman and Karen Zalewski-Wildzunas
Absent: Bob Wall, Ed Capovani and Janet Hutchison
Others: Jayme Lahut, Jim Callander and Scott Cietek
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Mantello moved adoption of the April 29, 2011 meeting minutes; seconded by Ms. Jordan and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Treasurer’s Report ending May 31, 2011 which was distributed prior to the meeting. He noted that sales tax receipts increased and revenues were on target with budget, while the expenses are slightly over budget through five months. Cash on hand was $2,331,000. Mr. Golub moved acceptance of the Treasurer’s Report; seconded by Ms. Jordan and approved.
3. Transfinder Corporation Relocation Project: Resolution 711-11 — Adopt SEQRA Resolution
The environmental review of the Transfinder project clearly fell with the parameters of the original Proctors Block Findings Statement adopted by the Board in November 2003. The building at 440 State Street is historically significant. When Proctors accepted a $150,000 Heritage Area grant for the building about ten years ago, the Office of Parks, Recreation and Historic Preservation (OPRHP) imposed certain deed restrictions requiring, among other things, adherence to federal preservation standards. Metroplex and Proctors convinced OPRHP to lift the requirement in order for Transfinder to acquire and renovate the building, while preserving the historically significant facade and expand the space to 26,000 square feet. Consequently the SEQRA resolution amends to prior Findings Statement and Resolution 711-11 determined that the project does not result in any significant adverse environmental impacts. Mr. Golub moved Resolution 711-11; seconded by Mrs. Zalewski-Wildzunas. Following discussion about OPRHP and SEQRA, Resolution 711-11was approved.
4. Transfinder Corporation Relocation Project: Resolution 712-11 — Adopt the General Project Plan
Founded in 1988 and headquartered in Schenectady, Transfinder Corporation applies MapInfo’s industry-leading mapping technology and database management to deliver superior transportation and logistics management solutions. The company’s products allow school districts to manage bus routes, provide safe and efficient student transportation, and access a wealth of critical district information. Owned by Antonio Civitella, a Schenectady native, the company has more than doubled its sales in the past three years and has outgrown its leased space at 120 Erie Blvd. Plans call for demolishing a portion of the structure at 440 State Street and enlarging the building to 26,000 square feet for consolidating and expanding the company’s corporate headquarters. The total project cost is $4.2 million. Metroplex participation includes a $150,000 project renovation grant, a $60,000 façade grant and a partial exemption from real property taxes until March 1, 2012. Mr. Mantello moved Resolution 712-11; seconded by Mrs. Zalewski-Wildzunas. Discussion followed and Mr. Gillen showed a rendering of the facility. Resolution 712-11 was unanimously approved.
5. Proctor’s Theatre Project: Resolution 713-11— Amend the General Project Plan
Resolution 713-11 facilitated the Transfinder transaction by amending a promissory note with Proctors and revising the loan repayment schedule. Proctors originally borrowed $600,000 from Metroplex for construction in 2007, and repaid $300,000. When Transfinder acquires 440 State Street, Proctors then repays $150,000 to Metroplex that will then be used to repay OPRHP for Heritgae Area grant to Proctors thereby removing the deed restrictions on 440 State Street. Ms. Jordan moved Resolution 713-11; seconded by Mr. Chapman. Following discussion, Resolution 713-11 was unanimously approved.
6. Schenectady Heritage Visitor Center Project: Resolution 714-11 — Adopt the General Project Plan
Resolution 714-11 advances $220,000 in funding for a new Visitor Center located at Proctors. In turn, a $180,000 DOT Scenic Byway Grant secured by the City will reduce the outlay upon project completion. The Visitor Center will feature exhibit panels highlighting local history, digital and video displays, a retractable stage for occasional live events, and promote Schenectady County tourism. Work will be completed by mid-July. Total project cost of $220,000 included the DOT funding plus Metroplex participation matching funds. Ms. Jordan moved Resolution 714-11; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 714-11 was approved.
7. Clinton’s Ditch Expansion Project: Resolution 715-11 — Determination of No Significance on the Environment / SEQRA Negative Declaration
Clinton’s Ditch project involved constructing a 2,250 square foot addition for an expanded kitchen, upgraded service area, reconfigured lavatories, handicap accessibility, and more seating and banquet space. The site of a former City firehouse, the new structure’s façade will emulate features of the old firehouse including an overhead door that opens to the street during pleasant weather. Resolution 715-11 addressed the state-mandated environmental review by classifying the project as an Unlisted Action and having no significant effect on the environment. Mrs. Zalewski-Wildzunas moved Resolution 715-11; seconded by Ms. Jordan and approved.
8. Clinton’s Ditch Expansion Project: Resolution 716-11 — Adopt the General Project Plan
Metroplex participation involved making a $30,000 façade grant in support of the notable exterior design and forgiving the outstanding balance (about $31,000) of its $50,000 loan for the original renovation in 2005. Mrs. Zalewski-Wildzunas moved Resolution 716-11; seconded by Mr. Mantello. Discussion followed and Resolution 716-11 was unanimously approved.
9. Downtown Parking Project: Resolution 717-11 — Award Parking Management Contract
In April, Metroplex disseminated a Request for Qualifications to a dozen parking management companies doing business in NYS. Three proposals were received from Laz Parking, Republic Parking (Worcester, MA) and SP Plus Municipal Services, a division of Standard Parking (New York, NY). With the concurrence of the Fiscal Audit Committee, a multi-year contract was negotiated with Laz Parking for the on-going management and operation of the downtown parking system. Key provisions included a Five-year term with two-year renewal; compensation remains effectively unchanged (annual fee of $80,000 with an incentive of 8 percent of gross revenues not to exceed an additional $80,000 per year), and annual operating expenses based upon the Metroplex budget. Mr. Golub moved Resolution 717-11; seconded by Mr. Chapman. Brief discussion followed and Resolution 717-11 was unanimously approved.
10. Program Management Services: Resolution 718-11 — Renew Contract with T. Wilson & Associates, LLC
In 2009, the Board retained T Wilson & Associates for a three-year term following an RFP procurement to assist Metroplex staff with coordinating construction and renovation projects taking place in downtown and in Schenectady County. The current year contract expired on April 30. The third year of the contract was negotiated for $8,000 per month. Ms. Jordan moved Resolution 718-11; seconded by Mr. Chapman and unanimously approved.
11. Public Comment: None
12. Board Comment: General discussion among the members followed.
13. Adjournment — Mr. Golub moved to adjourn; seconded by Mrs. Zalewski-Wildzunas. The meeting adjourned at 6:55 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
August 10, 2011
Present: Ray Gillen, Sharon Jordan, Neil Golub, Bob Mantello, Ed Capovani, Bob Wall, John Mallozzi, Bill Chapman and Karen Zalewski-Wildzunas
Absent: Brad Lewis, John Mallozzi and Janet Hutchison
Others: Jayme Lahut, Jim Callander and Scott Cietek
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the June 15 meeting minutes; seconded by Ms. Jordan and approved.
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report ending July 31, 2011 which was distributed prior to the meeting. He highlighted the rising sales tax receipts year to date, which made revenues slightly under budget for the period. Operating expenses were also under budget. Cash on hand totaled $2,930,500. Discussion followed about sales tax forecasts. Mr. Golub moved acceptance of the Treasurer’s Report; seconded by Mr. Capovani and approved.
3. Foster Building Stabilization Project: Resolution 719-11 — Award Asbestos Abatement Contract
Metroplex publicly bid work for asbestos and debris removal within the Foster Building complex. Abatement was completed in the Foster Hotel last fall. Four firms submitted qualified bids with Four Strong Builders, Inc. from Clifton, NJ submitting the low bid at $239,900. Mr. Capovani moved Resolution 719-11; seconded by Mr. Wall. Discussion followed regarding prospective developers interest in acquiring and redeveloping the site. Resolution 719-11 was unanimously approved.
4. Downtown Parking Project: Resolution 720-11— Amend State Assistance Contract for Broadway South Lot (NYS DEC Environmental Restoration Program)
The State’s Environmental Restoration Program (ERP) can provide up to 90 percent reimbursement for clean-up costs associated with remediation of two locations in the Broadway South Lot. Resolution 720-11 authorized funding remediation up to $135,000 and thereby recouping from DEC up to 90 percent of eligible costs. Mr. Mantello moved Resolution 720-11; seconded by Ms. Zalewski-Wildzunas and unanimously approved.
5. 2011 Parking Infrastructure Improvements (Broadway South Lot): Resolution 721-11 Approve the General Project Plan
Since National Grid and DEC have proposed soil removal and clean-up in a broad area of the Broadway South lot, Metroplex can sequence lot reconstruction at considerable savings because Grid will replace much of the site infrastructure as part of its work plan. Metroplex work will include installing curbing, resurfacing and restriping the lot, new lighting, fencing, planting grass and some repair to the historic Weigh Station. Ms. Jordan moved Resolution 721-11; seconded by Ms. Zalewski-Wildzunas. Discussion followed about the Grid’s contamination work and adaptive reuses for the Weigh Station. Resolution 721-11 was unanimously approved.
6. Lofts at Union Square Project: Resolution 722-11 — Adopt the General Project Plan
Project plans call for demolition of existing vacant structures and constructing rental housing at the northwest corner of Union and Barrett Streets. The two-phased project envisions 8 two-story row house units with attached single-car garages on Barrett Street and a 3-story, 14-unit apartment building on Union Street. Metroplex participation is limited to phase-one by making a $150,000 grant for demolition and site preparation and $200,000 construction / permanent loan as part of the $1,543,000 project. The phase-two budget is $1.6 million. Ms. Jordan moved Resolution 722-11; seconded by Mr. Capovani. Discussion followed about the need for downtown housing and boosting the Union Street corridor. Resolution 722-111 was approved.
7. LaSartoria Clothing Store: Resolution 723-11 — Approve the General Project Plan
The project involved tenant fit-up of two storefronts on pedestrian Jay Street selling men’s and women’s apparel. The tenant, Grupo Lucano, LLC, plans to improve and upgrade the spaces and make significant investment in inventory. Metroplex participation involves a $15,000 grant and a $50,000 loan. Ms. Jordan moved Resolution 723-11; seconded by Ms. Zalewski-Wildzunas. After brief discussion, Resolution 723-11 was approved.
8. Franklin Street Redesign Grant: Resolution 724-11 Make Application and Adopt the General Project Plan
The project involved making a grant application to the NYS Environmental Facilities Corporation and a matching grant in support of studying redesign of Franklin Street from Vale Park to City Hall. The study is estimated to cost $71,000. It is intended to assess transforming the excessively wide street to more landscaped green space, bike tail and linking Vale Park and Central Park to downtown. Mr. Capovani moved Resolution 724-11; seconded by Ms. Zalewski-Wildzunas. After brief discussion, Resolution 724-11 was unanimously approved.
9. Public Comment: None
10. Board Comment: Mr. Gillen reported on the Governor’s recent formation of Regional Councils.
11. Adjournment: Ms. Jordan moved to adjourn; seconded by Mr. Wall. The meeting adjourned at 6:45 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
September 14, 2011
Present: Ray Gillen, Brad Lewis, Neil Golub, Bob Mantello, Janet Hutchison, Bob Wall, Bill Chapman and Karen Zalewski-Wildzunas
Absent: Ed Capovani, Sharon Jordan and John Mallozzi
Others: Jayme Lahut and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the August 10, 2011 meeting minutes; seconded by Mr. Wall and approved.
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report ending August 31, 2011 which was distributed prior to the meeting. He noted that the sales tax earned is $127,000 more than forecast and operating expenses are below budget, so there was a surplus to date. Cash on hand totaled $2,478,137. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Ms. Zalewski-Wildzunas and approved.
3. 2011 Parking Infrastructure Improvements (Broadway South Lot): Resolution 725-11 Award Paving Contract
Metroplex opened bids for reconstructing and improving the Broadway South parking lot following National Grid’s soil remediation project. The scope of work involved paving, striping, storm water drainage, lighting and electronic gates. Six firms submitted proposals with the low base bid of $338,665 by Peter Luizzi & Brothers Construction of Albany. The Board previously budgeted $498,000. Mr. Wall moved Resolution 725-11; seconded by Mr. Lewis. Discussion followed regarding whether National Grid intended to start work this fall and whether the bidder’s price would keep until next year. Resolution 725-11 was approved.
4. Foster Building Stabilization Project (Façade Project): Resolution 726-11 — Amend the General Project Plan
Resolution 726-11 added $36,000 to the Foster Project budget for exterior painting, lighting and other modest improvements to make the properties more marketable. The exterior of 204 Lafayette Street remained unchanged as the work focuses on State Street. Mr. Mantello moved Resolution 726-11; seconded by Mr. Lewis. Discussion followed about prospective developers, the status of asbestos abatement and other issues about the facilities. Resolution 726-11 was unanimously approved.
5. 426 State Street Associates, LLC (Mazzone Project): Resolution 727-11 — Amend the General Project Plan
The resolution authorized subordinating the Metroplex loan mortgage and purchase money mortgage to HSBC, which committed $700,000 in permanent financing, and released a right-of-first refusal option and façade mortgage. The bank also may lend an additional $300,000 for tenant fit-up of the remaining unoccupied space at 426 State Street. The Angelo Mazzone and Paul Sciocchetti project now houses two retailers Aperitivo and Tara Global, 6 other businesses employing 60 people, and two luxury apartments. Mr. Lewis moved Resolution 727-11; seconded by Mr. Golub. After brief discussion, Resolution 727-11 was approved (Ms. Zalewski-Wildzunas abstained).
6. Presentations:
Patriot Square — Ray Gillen reported on plans to build an access road connecting Rudy Chase Drive and the Schenectady County Airport with Glenridge Road opening up the area behind Glenville Town Hall for mixed-use development at Patriot Square.
Jay Street / Franklin Street Plan — Jayme Lahut reviewed a recent report for various improvements along pedestrian Jay Street, converting one-way streets to two-way streets for better way-finding, new bike trail Vale Park and City Hall, and expanded on-street parking in and around City Hall.
7. Public Comment: None
8. Board Comment: There was a brief discussion about the paving program undertaken throughout the City during the summer.
9. Adjournment: Mr. Mantello moved to adjourn; seconded by Mr. Lewis. The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
November 9, 2011
Present: Ray Gillen, Sharon Jordan, Bob Mantello, Janet Hutchison, Bob Wall, Bill Chapman, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Brad Lewis and Neil Golub
Others: Jayme Lahut and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Mantello moved adoption of the September 14, 2011 meeting minutes; seconded by Mrs. Hutchison and approved.
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report ending October 31, 2011 which was distributed prior to the meeting. He noted that the sales tax receipts continue to rise and expenses are within budget. Cash on hand totaled $2.4 million. Mr. Capovani moved approval of the Treasurer’s Report; seconded by Mrs. Zalewski-Wildzunas and approved.
3. FY-2012 Budget: Resolution 728-11 — Adopt Fiscal Year 2012 Budget
The Fiscal Audit Committee recommended adoption of the 2012 budget, which reflected growth in sales tax revenue and slightly higher operating expenses due to increased employee pension health insurance costs. The predevelopment budget remained the same as 2011. Ms. Jordan moved Resolution 728-11; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 728-11 was unanimously approved.
4. Transfinder Corporation Relocation Project: Resolution 729-11 — Amend SEQRA Findings Statement
As SEQRA lead agency, Metroplex needed to reconfirm an earlier SEQRA Findings Statement with respect to the recent State Historic Preservation Office’s determination that the existing 440 State Street façade cannot be maintained or preserved thereby allowing full replacement. Mr. Mantello moved Resolution 729-11; seconded by Mr. Wall. After discussion about new building design, Resolution 729-11 was unanimously approved.
5. Transfinder Corporation Relocation Project: Resolution 730-11 — Amend the General Project Plan
Resolution 730-11 reaffirmed Metroplex’s participation in the project including $210,000 in grants and a short-term Pilot and acknowledged the physical alterations contemplated with the project. Mrs. Zalewski-Wildzunas moved Resolution 730-11; seconded by Mr. Wall and unanimously approved.
6. 162-166 Jay Street Renovation Project: Resolution 731-11 — Adopt the General Project Plan
The project involved improving ground-floor retail spaces contained in the two-story building owned by Synthesis at 162 Jay Street. The owners will invest about $49,000 into the former Graubart’s Jewelry and Earthly Delights spaces to make vacant them tenant-ready. The work involved exterior painting, floor refinishing, window replacement and replacement of the HVAC system. Metroplex’s participation involved a $20,000 grant. Mr. Capovani moved Resolution 731-11; seconded by Mrs. Hutchison. Following discussion, Resolution 731-11 was approved.
7. Operating Policies and Procedures: Resolution 732-11 — Re-Adopt Master Goal Plan for Minority / Women-owned Business Enterprises
Resolution 732-11 re-adopted Metroplex’s MWBE policy in accordance with Executive Order 15-A setting goals for workforce participation and dollar value of contracts to minority and women-owned businesses certified by New York State. Ms. Jordan moved Resolution 732-11; seconded by Mrs. Zalewski-Wildzunas. Discussion followed about the complexities of securing designation as State-certified MWBE. Resolution 732-11 was unanimously approved.
8. Presentations: Ray Gillen provided a project update throughout the City and Towns and a look ahead on pipeline projects throughout the County.
9. Public Comment: None
10. Board Comment: Mr. Capovani spoke about a community forum on November 15 at Scotia-Glenville High School regarding the impact of Global Foundries on the area job market, businesses and economy.
11. Adjournment: Mr. Mantello moved to adjourn; seconded by Mr. Capovani. The meeting adjourned at 6:45 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
December 14, 2011
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Mantello, Janet Hutchison, Bob Wall and Karen Zalewski-Wildzunas
Absent: Neil Golub, Bill Chapman, and John Mallozzi
Others: Jayme Lahut, Jim Callander and audience of 4
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the November 9, 2011 meeting minutes; seconded by Mr. Mantello and approved.
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report ending November 30, 2011, which was distributed prior to the meeting, noted that sales tax receipts exceed budget by about $226,000 while operating expenses are under budget. Cash on hand totaled $1.9 million. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mrs. Hutchison and approved.
3. AAA Northway Relocation Project: Resolution 733-11 — SEQRA / No Significant Impact on the Environment
The project involves relocating AAA Northway’s call center and regional headquarters from 112 Railroad Avenue and 10 State Street to downtown Schenectady, where AAA identified 10,965 square feet of rental space on the 3rd floor. The project includes Metroplex’s purchase of AAA’s property. The environmental review classified as an Unlisted Action under SEQRA. Mr. Lewis moved Resolution 733-11; seconded by Mrs. Zalewski-Wildzunas. Following discussion about potential reuses of AAA’s existing properties, Resolution 733-11 was approved.
4. AAA Northway Relocation Project: Resolution 734-11 — Adopt the General Project Plan
With 146,000 members in 10 counties, AAA Northway employs 100+ people with 45 stationed at its offices on 112 Railroad Avenue. Metroplex’s participation involved investing $138,000 to purchase the land and building at 112-114 Railroad Avenue and 10 State Street and a $84,000 moving/relocation grant. Mrs. Zalewski-Wildzunas moved Resolution 734-11; seconded by Ms. Jordan. Resolution 734-11 was unanimously approved.
5. Gateway Park Grant Project: Resolution 735-11 — Adopt the General Project Plan
The Capital District Transportation Committee (CDTC) awarded a planning grant to the City of Schenectady for the redesign of Liberty Park on lower State Street. The City’s Department of Development and CDTC will interview and retail design consultants and manage the study, which is estimated to cost $70,000. Resolution 735-11 authorized $20,000 in matching funds. Mr. Gillen made a presentation on transforming the park, which acts as a key gateway to downtown, adjacent to the Stockade District and close to several construction projects underway. Ms. Jordan moved Resolution 735-11; seconded by Mr. Capovani. Following discussion, Resolution 735-11 was approved.
6. DHA Properties, LLC Project: Resolution 736-11 — Adopt the General Project Plan
Schenectady-based DHA Properties, LLC, a commercial real estate development company, purchased the two-story, 10,000 square foot former Planned Parenthood property at 414 Union Street. Plans call for renovating the first floor as commercial space housing DHA Holding, Inc. executive offices and its affiliated Innogen Business Incubator; the second floor will contain five apartments. Metroplex is providing a $30,000 façade grant. Mr. Lewis moved Resolution 736-11; seconded by Mrs. Hutchison and unanimously approved.
7. Downtown Schenectady Improvement Corporation: Resolution 737-11 — Adopt the General Project Plan
Metroplex participation involved a $178,500 grant for downtown cleanup and beautification services and activities. DSIC provides services seven days a week plus hanging flower baskets, maintaining tree beds and caring for landscaped areas. Ms. Jordan moved Resolution 737-11; seconded by Mr. Mantello. Following discussion about the annual assistance to DSIC, Resolution 737-11 was approved with Mrs. Hutchison abstaining.
8. Draper School Redevelopment / Disabled American Veteran’s Housing Project: Resolution 738-11 — Amend the General Project Plan
One year ago the Board approved a $50,000 grant and a partial exemption from real property taxes for up to 4 months contingent upon the Disabled American Veterans taking possession of the former Draper School in Rotterdam. Now that the dissolution of the Charter School in nearly completed, DAV seeks to extend the duration of the partial exemption from taxes through March 1, 2013 allowing sufficient time for Schenectady County to resolve outstanding tax issues. Mrs. Zalewski-Wildzunas moved Resolution 738-11; seconded by Mr. Lewis. Discussion followed about securing title with DAV and obtaining site control following the County tax foreclosure. Resolution 738-11 was unanimously approved.
9. Downtown Parking Project: Resolution 738-11: Modify and Adopt the Parking Budget
The 2012 parking budget reflects modestly increasing revenues (about 1%) and a decline in expenses from current levels. Parking usage continued to climb in 2011 with a 29% increase in visitor parking and 6% rise in permit-holders. Visitor parking doubled in less than four years. The Fiscal Audit Committee recommended approval of the FY-2012 parking budget. Mr. Mantello moved Resolution 738-11; seconded by Mr. Lewis. Discussion followed about the costs of operating parking facilities. Resolution 738-11 was unanimously approved.
10. Management Services Agreement: Resolution 739-11 — Reauthorize Management Services Agreements
Resolution 739-11 authorized entering into new management services agreements with the City IDA, County IDA, Rotterdam IDA and the Schenectady County Capital Resource Corporation and modifying the compensation for services from a flat rate monthly fee (now $2,000 apiece) to paying 30 percent of fees collected at closing. This was discussed at prior budget meetings. Ms. Jordan moved Resolution 739-11; seconded by Mr. Wall and approved.
10. Professional Services Contract: Resolution 743-11 — Accounting Services Contract
Resolution 743-11 authorized a $48,000 contract with Robert L. Kristel, CPA, P.C. for on-call accounting services, preparing quarterly review statements and year-end financials, bond reporting and assisting with the annual audit. Ms. Jordan moved Resolution 743-11; seconded by Mrs. Zalewski-Wildzunas and unanimously approved.
11. Professional Services Contract: Resolution 741-11: Auditing Services
Resolution 744-11authorized entering into a one year contract with BST & Co. LLP for preparing the 2011 comprehensive audit as required by the Metroplex enabling statute. The price was fixed at $15,400, which is the same as 2010. Staff intends to procure auditing services next summer. Ms. Jordan moved Resolution 741-11; seconded by Mr. Mantello and approved.
12. Professional Services Contract: Resolution 742-11: Parking Lot Maintenance
Last year the Authority awarded a 3-year contract for maintaining and clearing Metroplex parking facilities from snow and debris awarded to Schenectady-based Pachucki Trucking Co. For the second year of the contract, remuneration remained unchanged as 2011: $144,000 per annum plus a heavy snow removal stipend of $100 per truck load and refuse removal on a time and materials basis. Mrs. Hutchison moved Resolution 742-11; seconded by Mr. Mantello and approved.
13. Public Comment — Jim Salengo, Executive Director of the Downtown Schenectady Improvement Corporation (DSIC), thanked the Board for its financial support and listed the successes of the program.
14. Board Comment — Ray Gillen reported on the recent grants for sewer at the Airport Business Park in Glenville, a $479,000 Alco waterfront grant, and the $4 million Restore NY Award for Alco.
15. Adjournment — Mrs. Zalewski-Wildzunas moved to adjourn; seconded by Ms. Jordan. The meeting adjourned at 7:05 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
January 11, 2012
Present: Ray Gillen, Brad Lewis, Bill Chapman, Bob Mantello, Janet Hutchison, Bob Wall, Ed Capovani, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Sharon Jordan and Neil Golub
Others: Jayme Lahut, Jim Callander and audience of 1
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Mantello moved adoption of the December 14, 2011 meeting minutes; seconded by Mr. Wall and approved (Mrs. Zalewski-Wildzunas was absent).
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report ending December 31, 2011, which was distributed prior to the meeting, noting a surplus in sales tax revenues while operating expenses were below budget. Cash on hand totaled $1,042,460. Mr. Lewis moved acceptance of the Treasurer’s Report; seconded by Mr. Capovani and approved (Mrs. Zalewski-Wildzunas was absent).
3. Draper School Redevelopment / Disabled American Veteran’s Housing Project: Resolution 744-12 — Amend the General Project Plan
The Metroplex Board previously authorized a short-term PILOT exemption through March 1, 2013 and a $50,000 grant to DAV for tax arrearages. Resolution 744-12 increased the grant to $64,000, sufficient to cover the outstanding taxes, which were to be split evenly by Metroplex, DAV and the County. The total outstanding taxes amounted to about $190,000 making Metroplex’s share $64,000. Mr. Mallozzi moved Resolution 744-12; seconded by Mr. Lewis. Following discussion, Resolution 744-11 was approved (Mrs. Zalewski-Wildzunas was absent).
4. Hampton Inn Project: Resolution 745-12 — Amend the General Project Plan
In 2006 when the Board authorized a PILOT for the Hampton Inn, the Metroplex statute limited the exemption for lodging facilities to a 5-year term. In 2008, amendments to the statute extended the duration of the exemption to 10 years. Resolution 745-12 added two years to the PILOT term. Mr. Gillen noted that the Hampton project generated more than $1.5 million in bed taxes, sales taxes and real property taxes in the last four years. Mr. Capovani moved Resolution 745-12; seconded by Mr. Lewis. Discussion followed regarding the PILOT and the Empire Zone program. Resolution 745-12 was approved. (Mrs. Zalewski-Wildzunas was absent).
5. Patriot Development Project (Phase I): Resolution 746-12 — SEQRA
Resolution 746-12 addressed the state-mandated environmental review by affirming the findings of the Town of Glenville Planning and Zoning Commission, which found the project to be a Type I Action with no significant impact on the environment following completion of a coordinated review of the project pursuant to SEQRA. Phase I of Patriot Square represented a mixed-use development project with 13 apartment buildings (156 units) plus a clubhouse. The project will extend Rudy Chase Drive by an additional 2,400 linear feet and add municipal water and sanitary sewer services. Site enhancements include attached parking and surface lots, sidewalks, green space, street trees and other amenities. Mr. Capovani moved Resolution 746-12; seconded by Mr. Lewis and approved.
6. Patriot Square Development Project (Phase I): Resolution 747-12 — Adopt the General Project Plan
The cost of Phase 1 is estimated at $8.3 million. Resolution 747-12 authorized Metroplex participation in the form of a 5-year partial exemption from real property taxes that sets aside $50,000 in annual property taxes to pay for road and related infrastructure costs. Annual taxes were estimated at $273,000 per annum. Mr. Capovani moved Resolution 747-12; seconded by Mr. Wall. Following discussion about the project, Resolution 747-12 was approved.
7. Public Comment — None
8. Board Comment — Mr. Capovani spoke highly of the Stratton Air Force base and its positive effects on the community. He then made a motion to go into executive session; Mr. Gillen seconded and the Board convened in executive session at 6:30 p.m. At 7:10 Mrs. Zalewski-Wildzunas moved to return to public session; seconded by Mr. Mantello and approved. Mr. Gillen noted that there were no votes taken during the private session.
9. Adjournment — Mr. Lewis moved to adjourn; seconded by Mr. Wall. The meeting adjourned at 7:15 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
March 14, 2012
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Neil Golub, Bill Chapman, Janet Hutchison, Bob Wall, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Ed Capovani and Bob Mantello
Others: Jayme Lahut, Jim Callander and Robert Kristel, CPA
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the January 11, 2012 meeting minutes; seconded by Mrs. Hutchison and approved.
2. Treasurer’s Report — Robert L. Kristel, CPA, presented the Authority’s financial statements for the year ending December 31, 2011, which were distributed to the Board in advance of the meeting. He specifically reviewed the balance sheet, revenue and expense statement, cash flow statement and notes. The statements are prepared in accordance with generally accepted accounting principles and form the basis for the annual audit that is nearing completion by BST. Following the presentation and question / answer period, Mrs. Zalewski-Wildzunas moved the Treasurer’s Report; seconded Ms. Jordan and approved.
3. Annual Meeting: Resolution 748-12 — Election of Officers
In accordance with the By-Laws, Resolution 748-12 appointed Sharon Jordan as Secretary and Bob Wall as Treasurer. Mr. Golub moved Resolution 748-12; seconded by Mr. Chapman and approved.
4. Board Governance: Resolution 749-12 — Adopt Mission Statement
Metroplex annually must adopt a mission statement and benchmarks. The Governance Committee reviewed the mission statement and related materials and recommended adoption. Ms. Jordan moved Resolution 749-12; seconded by Mrs. Zalewski-Wildzunas and approved.
5. Policy Compliance: Resolution 750-12 — Adopt Investment Report and Investment Policy
Metroplex annually must readopt its Cash Management and Investment Policy, which follows the NYS Comptroller guidelines for municipalities and authorities. The 2011 Investment Report must be filed annually is required with the Authority Budget Office. Resolution 750-12 reauthorized the policy and accepted the 2011 Investment Report. Mrs. Zalewski-Wildzunas moved Resolution 750-12; seconded by Mr. Wall and unanimously approved.
6. Policy Compliance: Resolution 751-12 — Reauthorize Procurement Guidelines
The Procurement Guidelines, which requires annual review and reauthorization, were unchanged from prior years. Mr. Lewis moved Resolution 751-12; seconded by Ms. Jordan and unanimously approved.
7. Policy Compliance: Resolution 752-12 — Adopt Property Report and Reauthorize Real Property Disposition Policy
Resolution 752-12 reauthorized the Real Property Disposition policy, reaffirmed the Executive Director as compliance officer, and accepted the annual report listing all property held by and/or disposed during 2011. Mr. Lewis moved Resolution 752-12; seconded by Mrs. Zalewski-Wildzunas and approved.
8. Policy Compliance: Resolution 753-12 — Reauthorize Sale and Reporting of Bonds and Notes Policy
Metroplex must annually reaffirm its policy regarding procurement of services in connection with the issuance of bonds, which Metroplex follows for all bond transactions. The guidelines were established by the NYS Comptroller, so no changes were made. Mr. Golub moved Resolution 753-12; seconded by Mrs. Zalewski-Wildzunas. Following brief discussion, Resolution 753-12 was approved.
9. Project Reconciliation and Accounting: Resolution 754-12 — Release Unexpended Project Obligations
Resolution 754-12 listed two projects where all work has been completed and Metroplex funds remain unspent. For purposes of the 2011 audit, the Board must acknowledge the recaptured of $9,269, which may be dedicated to new projects. Mr. Golub moved Resolution 754-12; seconded by Mrs. Hutchison and approved after brief discussion.
10. Project Reconciliation and Accounting: Resolution 755-12 — Allocate Additional Funds for Unbudgeted Project Expenditures
Resolution 755-12 identified three projects completed in 2011 where the total expenses incurred exceeded Board authorization. For purposes of the 2011 audit, the Board must acknowledge allocating additional $38,727 for the projects. Mr. Wall moved Resolution 755-12; seconded by Ms. Jordan. Following discussion, Resolution 755-12 was approved.
11. Public Comment — None
12. Board Comment —The April Board meeting was rescheduled for April 18. Mr. Gillen provided project updates.
13. Adjournment — Mrs. Zalewski-Wildzunas moved to adjourn, seconded by Ms. Jordan. The meeting adjourned at 6:40 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 18, 2012
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Ed Capovani, Bill Chapman, Janet Hutchison, Bob Wall, Bob Mantello and Karen Zalewski-Wildzunas
Absent: Neil Golub and John Mallozzi
Others: Jayme Lahut, Jim Callander and audience of 3
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mrs. Zalewski-Wildzunas moved adoption of the
March 14, 2012 meeting minutes; seconded by Ms. Jordan and approved.
2. Treasurer’s Report — Mr. Wall reviewed the Treasurer’s Report for the period ending March 31, 2012 which was distributed prior to the meeting. Cash on hand was $2,011,094. Mr. Lewis moved to accept the Treasurer’s Report; seconded by Ms. Jordan and approved.
3. 2011 Audit: Resolution 756-11 — Adopt Audit for the Fiscal Year Ending December 31, 2011
Jayme Lahut reported that the Fiscal Audit Committee recommended adoption of the 2011 audit and noted the audit was clean and unqualified. Mr. Wall moved Resolution 756-12; seconded by Mr. Mantello and approved.
4. Electro Fiber Technologies, LLC Expansion Project: Resolution 757-12 — Adopt the General Project Plan
The $3.25 million project involved leasing the former V-Stream Building in Rotterdam (with an option to buy), renovating, equipping and consolidating specialty metalized fiber production now located in Ohio and Connecticut. EFT’s parent company is publicly traded on the London Stock Exchange and was founded in 1845. Plans call for employing 30+ people and additional investment over the next several years. Metroplex’s participation involves a $100,000 grant for interior improvements and/or production equipment. Ms. Jordan moved Resolution 757-12; seconded by Mr. Lewis. After brief discussion about the environmental review, Resolution 757-12 was approved.
5. Transfinder Corporation Project: Resolution 758-12 — Amend the General Project Plan
Resolution 758-12 acknowledged NBT Bank construction / permanent loans, increased owner equity and reaffirmed Metroplex’s participation in the project. Mr. Mantello moved Resolution 758-12; seconded by Mr. Lewis and approved.
6. Alco Redevelopment Project: Resolution 759-12 — Amend the General Project Plan
The resolution authorized entering into an agreement with the City of Schenectady to assist in administering the $4 million Restore NY grant awarded to the City in 2009. With the project moving forward, Metroplex staff will assist in documentation collection, MWBE compliance and making requisitions. Mrs. Zalewski-Wildzunas moved Resolution 759-12; seconded by Mr. Lewis. Discussion followed about constructing a 150-room hotel and upscale residence. Resolution 759-12 was approved unanimously.
7. Downtown Parking Project: Resolution 760-12 — Upgrade Credit Card Hardware / Software
Metroplex’s parking consultants recommended upgrading the Amano McGann hardware and software systems at the Garage at a cost of $40,617 to remain in compliance with new standards for credit card processing. Resolution 760-12 authorized purchasing the necessary hardware and software from Access Technologies Integrated, Inc. via single-source purchase, because the firm is the only local dealer for Amano McGann products. Ms. Jordan moved Resolution 760-12; seconded by Mrs. Zalewski-Wildzunas. After brief discussion, Resolution 760-12 was approved.
8. Public Comment — two members of the Mont Pleasant Neighborhood Association spoke about the condition of the Crane Street commercial district and cleaning up graffiti in the City.
9. Board Comment — Mr. Capovani spoke about the Town of Glenville’s economic development event at the Lighthouse Restaurant on April 19 that is open to developers and the public.
10. Adjournment — Mrs. Zalewski-Wildzunas moved to adjourn, seconded by Ms. Jordan. The meeting adjourned at 6:35 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
May 9, 2012
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Ed Capovani, Bill Chapman, Janet Hutchison, Bob Mantello and Karen Zalewski-Wildzunas
Absent: Bob Wall, Neil Golub and John Mallozzi
Others: Jayme Lahut and Jim Callander
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Mantello moved adoption of the April 18, 2012 meeting minutes; seconded by Mrs. Zalewski-Wildzunas and approved.
2. Treasurer’s Report — Jayme Lahut reviewed the Treasurer’s Report for the period ending April 30, 2012 which was distributed prior to the meeting. He noted that income is ahead of budget while operating expenses are running below budget. Cash on hand was $1,952,662. Ms. Jordan moved to accept the Treasurer’s Report; seconded by Mrs. Zalewski-Wildzunas and approved.
3. 308 Union Street Façade Project: Resolution 761-12 — SEQRA Negative Declaration
Resolution 761-12 classified the project as an Unlisted Action under SEQRA, and determined no significant effect on the environment. The project involved the purchase and redevelopment of the former Acme Press building on the southeast corner of Union Street and Broadway. A local investor formed Zachen Properties LLC to convert the 8,000 square foot structure as a restaurant and beer garden. Interior renovations have largely been completed as well as partial exterior repairs including the addition of a deck and pavilion, ADA accessible ramps, repointing brick, applying new stucco, new entrances and adding/replacing windows. The project adds 25 full-time and part-time jobs. Mr. Lewis moved Resolution 761-12; seconded by Mr. Capovani. After brief discussion about the project, Resolution 761-12 was approved.
4. 308 Union Street Façade Project: Resolution 762-12 — Adopt the General Project Plan
Metroplex participation involved a façade grant of up to $60,000 on a dollar-for-dollar match with respect to the exterior improvements in the project. Mr. Lewis moved Resolution 762-12; seconded by Ms. Jordan. Following discussion, Resolution 762-12 was approved.
5. Trailways Façade Project: Resolution 763-12 — Adopt the General Project Plan
Adirondack Trailways is prepared to redesign the bus station façade at 22 State Street by sharing the cost of architectural design and façade improvements on a dollar-for-dollar basis with Metroplex. SRG Architects will develop plans with Trailways with $10,000 budgeted for design plans and up to $100,000 for exterior improvements including new lighting, signage, awnings and landscaping. Trailways intends to upgrade the interior space. The Metroplex grant may not exceed $55,000. Mr. Chapman moved Resolution 763-12; seconded by Mr. Lewis. After discussion, Resolution 763-12 was unanimously approved.
6. Airport Technology Park: Resolution 764-12 — SEQRA Negative Declaration
The project involved extending sanitary sewer service and water main along Schenectady County rights-of-way opening up 30+ acres for economic development at the southwesterly side of the Schenectady County Airport. Schenectady County was awarded a $284,090 DOT grant for the infrastructure project which requires a 10 percent match or up to $31,565 from Metroplex. The total project cost is budgeted at $315,655. Several local businesses benefit from the project including Richmor Aviation, Tanski Hangar, the County-owned ice rink and other businesses on Airport Road. The infrastructure makes several adjoining sites shovel-ready. Resolution 764-12 classified the project as an Unlisted Action and determined having no significant effect on the environment. Mr. Capovani moved Resolution 764-12; seconded by Mr. Mantello and approved.
7. Airport Technology Park: Resolution 765-12 — Adopt the General Project Plan
Mr. Capovani moved Resolution 765-12, which authorized a grant of up to $31,565 to Schenectady County; seconded by Mrs. Zalewski-Wildzunas. Following discussion about the precise location of the installations, Resolution 765-12 was unanimously approved.
8. Program Management Services: Resolution 766-12 — Extend Contracts for Construction-Related Services
Resolution 766-12 extended the contracts with four firms (C.T. Male, UW Marx, Bovis Lend Lease and TW&A) for program management services, technical services and construction monitoring services. The resolution sets TW&A’s compensation through April 30, 2013 at $108,000 for regular project overview meetings, construction oversight on all Metroplex projects and assisting with Alco and Erie Blvd. reconstruction. Ms. Jordan moved Resolution 766-12; seconded by Mr. Lewis. Discussion followed. Resolution 765-12 was approved with 7 in favor and one opposed (Mr. Chapman).
9. Public Comment — None
10. Board Comment — There was a general discussion about retail and housing development in the downtown.
11. Adjournment — Ms. Jordan moved to adjourn, seconded by Mr. Capovani. Meeting adjourned at 6:40 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
June 13, 2012
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Ed Capovani, Bill Chapman and Janet Hutchison
Absent: Bob Mantello, Neil Golub, John Mallozzi, and Karen Zalewski-Wildzunas
Others: Jayme Lahut, Jim Callander and an audience of 1
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the May 9, 2012 meeting minutes; seconded by Mr. Capovani and approved (Mr. Wall abstained).
2. Treasurer’s Report — Mr. Wall reviewed the Treasurer’s Report for the period ending May 31, 2012 which was distributed prior to the meeting. He noted that income is $155,000 above budget and expenses are running below budget. Cash on hand was $1,579,926. Mr. Lewis moved to accept the Treasurer’s Report; seconded by Mr. Chapman and approved.
3. Madison Handbags Relocation Project: Resolution 767-12 — Adopt the General Project Plan
Madison Handbags purchased the former Girl Scouts building at 131 State Street, which allows for expanded production and a retail outlet for this fast-growing company. Renovations included preparing production space for sewing, inventory and distribution; and exterior façade improvements including, lighting, awnings and display windows. Metroplex participation involved a $50,000 grant for interior renovations and façade improvements. Mr. Lewis moved Resolution 767-12; seconded by Mr. Capovani. Following brief discussion, Resolution 767-12 was approved.
4. Alco Redevelopment Project: Resolution768-12 — Amend the General Project Plan
Resolution 768-12 extended the partial real property tax exemption for the Alco Redevelopment Project by an additional two years at $40,000 per year. Once the construction phase begins next year, it is anticipated that a longer term IDA Pilot agreement will be formulated. Although the site is much improved with the demolition of blighted buildings, it generates virtually no income to the developer, Maxon Alco Holdings, LLC. Ms. Jordan moved Resolution 768-12; seconded by Mr. Lewis. Resolution 768-12 was approved after brief discussion.
5. Downtown Fix-up Program: Resolution 769-12 — Adopt the General Project Plan
Resolution 769-12 allocated $152,000 to replace sidewalks, curbing, and handicap accessible curb cuts along the west side of North Broadway from Liberty Street to Union Street. In addition funds were set aside covering modest repair and replacement of settled pavers, broken sidewalks, damaged bollards and the like in and around the Proctors Block. Mr. Wall moved Resolution 769-12; seconded by Mrs. Hutchison. Discussion followed about the program and on-going work on lower State Street. Resolution 769-12 was unanimously approved.
6. 2012 Bond Refunding: Resolution 770-12 — Hold a Public Hearing
The Fiscal Audit Committee has recommended consolidating and refunding bonds issued in 2001 and 2004. At current interest rates, the refunding affords significant savings by reducing debt service payments and preserving cash for projects. Resolution 770-12 called for the statutorily required public hearing with respect to issuing bonds pursuant to §2655(2) of the enabling act. Mr. Lewis moved Resolution 770-12; seconded by Mr. Capovani. After discussion, Resolution 770-12 was unanimously approved.
7. 2012 Bond Refunding: Resolution 771-12 — Retain Bond Underwriter
The Fiscal Audit Committee recommended engaging RBC Capital Markets to act as bond underwriter for the 2012 Bond Refunding. In April, an RFP was disseminated to 11 firms soliciting qualifications and fee quotes. Of the six proposals received, RBC Capital Markets offered the second lowest pricing, has a strong record representing Metroplex, and was the only company with a capital District office. Ms. Jordan moved Resolution 771-12; seconded by Mr. Wall and approved.
8. 2012 Bond Refunding: Resolution 772-12 — Retain Bond Counsel
Authority staff recommended retaining Hiscock & Barclay, LLP (Connie Cahill), the same firm that represented Metroplex for its 2008 and 2010 bond issuances at an estimated cost of $22,500 including out-of-pocket expenses. Mrs. Hutchison moved Resolution 772-12; seconded by Mr. Lewis and approved.
9. 2012 Bond Refunding: Resolution 773-12 — Retain Financial Advisor
Fiscal Advisors & Marketing, Inc. (Jeanine Caruso) has represented Metroplex and performed capably as financial advisor for every bond issue. Under the Authority’s Procurement Policy, the firm is eligible to represent Metroplex since it was retained for the 2008 and 2010 bond issuances following a competitive bidding process. Fiscal Advisors retainage is $28,500. Ms. Jordan moved Resolution 773-12; seconded by Mrs. Hutchison. Following discussion about the roles of the various firms involved in the bond process, Resolution 773-12 was approved.
10. Public Comment — None
11. Board Comment — Ray Gillen provided an overview of recent prospects interested in Hillside Park, Airport Park, and Rotterdam Industrial Park.
12. Adjournment — Ms. Jordan moved to adjourn; seconded by Mr. Lewis; meeting adjourned at 6:30 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
July 18, 2012
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Bill Chapman, Bob Mantello, Janet Hutchison, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Neil Golub and Ed Capovani
Others: Connie Cahill and Melissa Bennett (Bond Counsel), Jayme Lahut, Jim Callander and an audience of 4
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Wall moved adoption of the June 13, 2012 meeting minutes; seconded by Mrs. Hutchison and approved (Ms. Jordan was absent).
2. Treasurer’s Report — Mr. Wall reviewed the Treasurer’s Report for the period ending June 30, 2012 which was distributed prior to the meeting. He noted that revenues were up by $148,000 and expenses slightly over budget due to marketing and website cost. Cash on hand was $1,677,342. Mrs. Zalewski-Wildzunas moved to accept the Treasurer’s Report; seconded by Mr. Lewis and approved.
3. 2012 Bond Refunding: Resolution 774-12 — Eighth Supplemental Bond Resolution
Resolution 774-12 approved the General Project Plan and authorized the refunding of the Series 2001A Bonds and the Series 2004A Bonds prior to maturity of the outstanding principal amount totaling about $14,500,000. Connie Cahill (Bond Counsel) explained the process for refinancing the bonds, which is expected to result in a substantial reduction in annual debt service payments. A public hearing was held on July 11 and no written or oral comments were received. Mrs. Zalewski-Wildzunas moved Resolution 774-12; seconded by Mr. Chapman. Following discussion, Resolution 774-12 was approved.
4. 2012 Bond Refunding: Resolution 775-12 — Authorization for Sale of Bonds
In accordance with the Authority’s Guidelines for the Sale and Reporting of Bonds, Resolution 775-12 enables the Chairman to evaluate and approve the sale of the Bonds on a public, negotiated basis. Based upon past practice and on the advice of the Authority’s financial advisor, Jeanine Caruso, and underwriter, RBC Capital, a public negotiated sale of bonds was recommended to secure the rates and terms on the bond refunding. Mrs. Zalewski-Wildzunas moved Resolution 775-12; seconded by Mr. Chapman and approved.
5. Downtown Fix-up Program: Resolution 776-12 — Amend the General Project Plan
Based on the bid results, Resolution 776-12 increased the allotment of funds for project design and implementation from $152,000 to $199,200. Ms. Jordan moved Resolution 776-12; seconded by Mr. Mantello. Following discussion about the bid results and the project, Resolution 776-12 was approved.
6. Downtown Fix-Up Program: Resolution 777-12 — Award Paving Contract
Metroplex publicly bid work for the project and secured three proposals ranging from $144,200 to $196,466. Resolution 777-12 awarded the contract to Hudson River Construction, Inc. of Albany for $144,200. Mr. Wall moved Resolution 777-12; seconded by Mr. Lewis. Discussion followed about additional sidewalk repairs and Resolution 777-12 was approved.
7. Schenectady County CDBG Fund: Resolution 778-12 — Sub-recipient Agreement with the Schenectady County
Resolution 778-12 authorized entering into a sub-recipient agreement with Schenectady County to administer approximately $300,000 in federal Community Development Block Grants available to the County for economic development purposes. The agreement allows the Metroplex Board to approve projects that create or retain employment opportunities and provide other economic benefits to County residents. Mrs. Zalewski-Wildzunas moved Resolution778-12; seconded by Ms. Jordan. Following discussion, Resolution 778-12 was approved.
8. DHA Energy, Inc. (Glenville) Expansion Project: Resolution 779-12 — Adopt the General Project Plan
DHA Holdings, Inc., a manufacturer of machine parts for gas turbines, power generators, and oil and gas companies, is expanding operations in the Glenville Business and Technology Park. The $1.4 million project involves tripling the size of the leased production facility from 12,000 to 36,000 square feet and purchasing machinery and equipment. Metroplex’s participation involved a $100,000 conditional grant for production equipment purchases via the County CDBG fund. Mrs. Zalewski-Wildzunas moved Resolution 779-12; seconded by Mr. Lewis. Following discussion, Resolution 779-12 was approved.
9. Benchemark Printing Expansion Project: Resolution 782-12 — SEQRA
The project involves the purchase of two adjoining parcels totaling about 1.8 acres of land as well as a 7,500 square foot building near Benchemark’s current printing facility on Maxon Road Extension. The new facility will be renovated to accommodate offices and warehouse space for American Hospital Patient Guide, Inc., a Benchemark affiliated entity. Following the environmental review conducted by Metroplex, Resolution 782-12 found the project to be an Unlisted Action under SEQRA without any significant effect on the environment. Ms. Jordan moved Resolution 782-12; seconded by Mr. Wall and approved.
10. Benchemark Printing Expansion Project: Resolution 781-12 — Adopt the General Project Plan
Resolution 781-12 involved making a grant of up to $150,000 for the building acquisition, renovation and expansion for the Benchemark affiliate, American Hospital Patient Guide, Inc. Benchemark, a full service commercial printer, currently employing 73 people, while AHPGU employs 20 people involved with publishing more than 250 patient guides to hospitals across the U.S. The project creates 12 additional full-time staff over the next three years. Mrs. Zalewski-Wildzunas moved Resolution 781-12; seconded by Mr. Mallozzi. Following discussion, Resolution 781-12 was approved.
11. Hodorowski Homes Apartment Project: Resolution 782-12 — Commence Real Property Disposition Process
Resolution 782-12 started the state-mandated real property disposition process allowing for a 90-day notice period that fulfills requirements of the Authority’s Real Property Disposition Policy with respect to the sale of a .9-acre portion of Metroplex-owned property at the northeast corner of Broadway and Hamilton Street to Hodorowski Homes. The parcel appraised for $97,500, which the Hodorowski entity has agreed to pay. The developer plans to construct a 3-story 25,500 square foot mixed-use facility containing 16 apartments and ground floor retail space. Mrs. Zalewski-Wildzunas moved Resolution 782-12; seconded by Mr. Lewis. Following discussion about Hodorowski’s fine reputation for quality building throughout the Capital District, Resolution 782-12 was approved.
12. Center City Redevelopment Project: Resolution 783-12 — Amend the General Project Plan
Resolution 783-12 authorized a partial exemption from real property taxes in accordance with Section 2667 of the enabling Act. Prior to its redevelopment, a PILOT with the previous owners of the Center City complex yielded $10,000 annually over 25 years. The current Center City PILOT generates payments of $150,000 per annum, which will increase to $300,000 for the next five years under the new PILOT. Ms. Jordan moved Resolution 783-12; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 783-12 was approved.
13. Child Program and Family Resource Center Project: Resolution 784-12 — Amend Loan Terms
Resolution 784-12 authorized subordinating the Metroplex loan mortgage to NBT Bank and allowed Parsons Child & Family Services to assume the Metroplex loan obligation. Metroplex provided a loan to Child Program and Family Resource Center for construction of a 22,000 square foot child center at 125 Bigelow Avenue in Schenectady. The Metroplex loan balance is $228,500 and payments are up to date. Recently Parsons agreed to manage the facility, repaid an HSBC loan in full, and secured new financing with NBT Bank, thereby requiring Metroplex subordination. Mrs. Zalewski-Wildzunas moved Resolution 784-12; seconded by Mr. Lewis. Following discussion about the transaction, Resolution 784-12 was approved.
14. 308 Union Street Façade Project: Resolution 785-12 — Amend the General Project Plan
In May, the Board authorized a $60,000 grant to Zachen Properties, LLC with respect to the purchase and adaptive reuse of the former Acme press building at 308 Union Street as a restaurant. Resolution 785-12 authorized an additional $45,000 project loan at 3 percent interest over a ten-year term for upgrades to the North Broadway side of the facility, including new entrance, awnings and using natural stone and brick materials to make the building more attractive. Mrs. Zalewski-Wildzunas moved Resolution 785-12; seconded by Ms. Jordan and approved.
15. Public Comment — Robert Harvey, President, Schenectady United Neighborhoods, expressed interest in ways that the SUN group could work with Metroplex in the City’s neighborhoods.
16. Board Comment — General discussion followed regarding parking, cleanup of the South Broadway parking lot, the Armory auction, CFA funding cycle and the recent Museum expansion announcement.
17. Adjournment — Mrs. Zalewski-Wildzunas moved to adjourn; seconded by Mr. Lewis. The meeting adjourned at 7:05 p.m.
Respectfully submitted,
Jayme B. Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
September 12, 2012
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Bill Chapman, Bob Mantello, Janet Hutchison, Ed Capovani and John Mallozzi
Absent: Neil Golub and Karen Zalewski-Wildzunas
Others: Jim Callander and an audience of 1
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the July 12, 2012 meeting minutes; seconded by Mr. Lewis and approved.
2. Treasurer’s Report — Mr. Wall reviewed the Treasurer’s Report for the period ending July 31, 2012 which was distributed prior to the meeting. He noted a positive variance of $157,000 in revenue and operating expenses remained below budget. Cash on hand was $2,754,994. Mr. Mantello moved to accept the Treasurer’s Report; seconded by Mr. Lewis and approved.
3. Benchemark Printing Expansion Project: Resolution 786-12 — Amend the General Project Plan
The Board previously authorized a $150,000 grant for Benchemark’s affiliate, American Hospital Patient Guide’s expansion project at 2010 Maxon Road. Resolution 786-12 allowed a sales tax exemption on materials, supplies, services and FF&E associated with the building renovation project that was inadvertently excluded from the prior approval. Mr. Wall moved Resolution 786-12; seconded by Mr. Lewis and approved.
4. Downtown Fix-up Program: Resolution 787-12 — Amend the General Project Plan
Resolution 787-12 added $96,000 to the project by extending sidewalk replacement to the east side of N. Broadway at Union Street, replacing 9 streetlights on N. Broadway between Liberty and Union Streets, and upgrading crosswalks as more handicapped accessible near Proctors. Ms. Jordan moved Resolution 787-12; seconded by Mrs. Hutchison. Following discussion, Resolution 787-12 was approved.
5. Downtown Parking Project: Resolution 788-12 — Amend State Assistance Contract for Broadway South Lot (NYS DEC)
Resolution 788-12 authorized undertaking additional environmental cleanup work involving an above-ground vault and adjoining parcel west of the Weigh Station near the rail tracks. DEC’s Environmental Restoration Program would provide 90 percent reimbursement for cleanup costs leaving Metroplex with covering only $35,000. Mr. Chapman moved Resolution 788-12; seconded by Mr. Lewis. Following brief discussion, Resolution 788-12 was approved.
6. Downtown Parking Project/Broadway Garage Energy Savings Lighting Project: Resolution 789-12 — Make Application to National Grid
The project involves retrofitting the interior lights in the Broadway Garage with LED energy efficient bulbs by applying to and using a National Grid energy conservation program that is expected to reduce these utility costs by about 50 percent. The total project cost to replace all lamps and related disposal is $151,465. National Grid Small Business Services Program will cover $107,465 while Metroplex’s share will be $44,000. Ms. Jordan moved Resolution 789-12; seconded by Mrs. Hutchison and approved.
7. Public Comment — Roy Neville, Schenectady United Neighborhoods, expressed interest in ways that the SUN group could work with Metroplex in improving the City’s neighborhoods.
8. Board Comment — General discussion followed regarding the grand opening of SCCC’s College Suites, Target in Glenville, and the opening of SCCC’s new music building.
9. Adjournment — Ms. Jordan moved to adjourn; seconded by Mr. Lewis. The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Jim Callander
Finance Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
October 17, 2012
Present: Ray Gillen, Brad Lewis, Bob Wall, Sharon Jordan, Neil Golub, Bill Chapman, Bob Mantello, Ed Capovani and Karen Zalewski-Wildzunas
Absent: Janet Hutchison and John Mallozzi
Others: Jayme Lahut, Jim Callander and an audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the September 12, 2012 meeting minutes; seconded by Mr. Wall and approved.
2. Treasurer’s Report — Mr. Wall reviewed the Treasurer’s Report for the period ending September 30, 2012 which was distributed prior to the meeting. He noted a positive variance of $127,000 in sales tax revenue. Operating expenses exceeded budget slightly due to small increases in marketing and legal costs. Cash on hand was $2,282,145. Mrs. Zalewski-Wildzunas moved to accept the Treasurer’s Report; seconded by Mr. Lewis and approved.
3. Hodorowski Homes / Broadway Apartment Project: Resolution 790-12 — Amend SEQRA Findings
Resolution 790-12 amended the Findings Statement prepared and approved by Metroplex with respect to the 2003 Proctors Block EIS, which contemplated extensive build out in the downtown core and addressed the potential impacts of this growth. The construction of a 3-story, 25,500 square foot mixed-use facility containing 16 apartments and 8,500 square feet ground floor retail space is substantially smaller in scale than concepts contained in the EIS, so the project does not exceed the thresholds established in prior Finding Statements. Mrs. Zalewski-Wildzunas moved Resolution 790-12; seconded by Mr. Wall. Following discussion about the project, Resolution 790-12 was approved.
4. Bread and Roses, LLC / Mexican Radio Schenectady Project: Resolution 791-12 —SEQRA / Determination of No Significant Effect on the Environment
The project involves the adaptive reuse of the former Imperial Building at 325 State Street. Plans called for converting the first and second floors into a 2-story destination restaurant, outdoor patio facing State Street and third floor offices. Metroplex conducted an environmental review, found the project to be an Unlisted Action as a building renovation project and had no significant effect on the environment. Ms. Jordan moved Resolution 791-12; seconded by Mr. Golub and approved.
5. Bread and Roses, LLC / Mexican Radio Schenectady Project: Resolution 792-12 — Hold a Public Hearing
Mexican Radio operates highly successful restaurants in Manhattan and Hudson. The principals purchased the 26,139 square foot former OTB / Imperial Building, which is comprised of three separate buildings requiring substantial renovation. The $3.3 million project has secured NBT Bank and SBA-504 financing commitments. Metroplex involvement would include a $256,000 grant for the purchase of the facility, building stabilization and renovation, exemptions from sales and use taxes, mortgage recording taxes and a PILOT agreement. Resolution 792-12 authorized holding a public hearing on the project. Mrs. Zalewski-Wildzunas moved Resolution 792-12; seconded by Ms. Jordan. Following discussion about the project, Resolution 792-12 was approved.
6. Trailways Façade Project: Resolution 793-12 — Amend the General Project Plan
Resolution 793-12 approved an increase in Metroplex’s façade grant by $30,000 because the project cost is $190,000, which is higher than the original estimate. This is a key project on lower State Street, given its proximity to SCCC, the student housing project, and plans to renovate Liberty Park. The architect retained by Adirondack Trailways, Michael Roman with C2 Design, has secured approval of the façade upgrade from Adirondack Trailways and City Planning officials. Mrs. Zalewski-Wildzunas moved Resolution 793-12; seconded by Mr. Lewis. Following brief discussion, Resolution 793-12 was approved.
7. FY-2013 Budget: Resolution 794-12 — Adopt Fiscal Year 2013 Budget
The Fiscal Audit Committee recommended adoption of the 2013 budget, which reflected growth in sales tax revenue and slightly higher operating expenses. The predevelopment budget was increased to address additional economic development activities expected next year. Mr. Lewis moved Resolution 794-121; seconded by Mrs. Zalewski-Wildzunas and approved following discussion.
8. Downtown Parking Project: Resolution 795-12 — Adopt the FY-2013 Parking Budget
Parking usage continued to increase in 2012 with a 21% increase in visitor parking, among other things. The 2013 parking budget includes revenue increases and declining expenses from current levels. Mr. Wall moved Resolution 795-12; seconded by Mr. Lewis and approved.
9. Public Comment — Sharon Schmidt, Schenectady United Neighborhoods, reported that SUN had prepared a presentation about City neighborhoods for interested Board members.
10. Board Comment — Board discussion about various projects in Glenville and SCCC’s proposed math and science facility.
11. Adjournment — Mr. Mantello moved to adjourn; seconded by Mr. Wall. The meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
November 14, 2012
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bill Chapman, Ed Capovani, Janet Hutchison, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Neil Golub, Bob Wall and Bob Mantello
Others: Jayme Lahut, Jim Callander and an audience of 2
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the October 17, 2012 meeting minutes; seconded by Mrs. Zalewski-Wildzunas and approved.
2. Treasurer’s Report: Jayme Lahut reviewed the Treasurer’s Report for the period ending October 31, 2012 which was distributed prior to the meeting. He noted that income is up about $224,000 for the period and operating expenses are below budget. Cash on hand was $1,816,895. He disclosed that the pre-development expenses would exceed its budget for the year due to higher than anticipated project activities, and that the Fiscal Audit Committee was watching the spending pattern. Mr. Lewis moved to accept the Treasurer’s Report; seconded by Mrs. Zalewski-Wildzunas and approved.
3. Bread and Roses, LLC / Mexican Radio Schenectady Project: Resolution 796-12 —Adopt the General Project Plan
A public hearing on the project was held on October 31, 2012. No written or oral comments were received. The $3.3 million project includes the purchase and renovation of the former OTB/Imperial Building at State Street and Broadway. The first and second floors of the 26,139 square foot complex will house a destination restaurant and the third floor will be used for office space and/or apartments. Metroplex involvement includes a $256,000 grant for purchase of the building, building stabilization, repairs and/or exterior renovation and façade upgrades. In addition, Metroplex authorized an exemption from sales and use taxes, mortgage recording tax and real property taxes. The Pilot will add tax base since OTB did not pay any property taxes for the past 25+ years. Mr. Capovani moved Resolution 796-12; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 796-12 was approved.
4. Schenectady Armory Redevelopment Project: Resolution 797-12 — Adopt the General Project Plan
The project involves the preservation and adaptive reuse of the 65,000 square-foot Schenectady Armory off lower State Street, which is listed on the State and Federal National Registers of Historic Places. Schenectady-based Legere Restorations submitted a bid of $260,000 at an OGS auction earlier this year. Metroplex participation involves granting a partial real property tax exemption to Legere Properties, LLC for ten years generating $395,000 in taxes over the 10-year period. The property has not generated property taxes since it was constructed in 1936. The project was determined to be a Type II action under SEQRA. Ms. Jordan moved Resolution 797-12; seconded by Mr. Capovani. Following discussion, Resolution 797-12 was approved.
5. Executive Session: Prospective acquisition, sale or lease of real property.
Mr. Capovani moved to convene in executive session to discuss the prospective acquisition, sale or lease of real property, seconded by Mrs. Zalewski-Wildzunas, and approved. The executive session started at 6:25 p.m. and reconvened in public at 6:45 p.m. Mr. Gillen stated that no action or voting was taken and a property matter was discussed.
6. Adjournment — Mrs. Zalewski-Wildzunas moved to adjourn; seconded by Mr. Lewis and approved. The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
January 16, 2013
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Neil Golub, Bob Mantello, Bill Chapman and Karen Zalewski-Wildzunas
Absent: Ed Capovani, Janet Hutchison and John Mallozzi
Others: Jayme Lahut, Jim Callander and Connie Cahill (Counsel) and audience of 1
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mrs. Zalewski-Wildzunas moved adoption of the November 14, 2012 meeting minutes; seconded by Ms. Jordan and approved (Mr. Lewis was absent).
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report for the period ending December 31, 2012 which was distributed prior to the meeting. He reported that 2012 income exceeded budget by $224,000 and operating expenses were on budget. Cash on hand was $1.4 million. Mr. Golub moved to accept the Treasurer’s Report; seconded by Mrs. Zalewski-Wildzunas and approved (Mr. Lewis was absent).
3. John-Paul Builders, LLC / Broadway Apartments: Resolution 798-13 — Hold a Public Hearing
Located at the corner of Broadway and Hamilton Street, the applicant proposed a $2.9 million, 3-story, 24,400 square foot mixed-use facility containing 18 apartments, ground floor retail space and parking for 30+ vehicles. Resolution 798-13 called for a public hearing as Metroplex’s participation involves selling a .56 acre parcel within the Clinton South parking lot to the developer for the appraised value of $97,500; a $270,000 construction loan and $40,000 per year (up to three years) supplemental grant for unleased ground floor retail space. First National Bank of Kinderhook is the lead lender for the project. Ms. Jordan moved Resolution 798-13; seconded by Mrs. Zalewski-Wildzunas. After discussion, Resolution 798-13 was approved.
4. 108 Union Street Façade Project: Resolution 799-13 — Adopt the General Project Plan
The project involved a $40,000 façade grant to assist the owner with meeting Schenectady Historic District Commission requirements for 108 Union Street. The existing masonry façade requires repainting and repointing, which will be completed by the spring. Mr. Lewis moved Resolution 799-13; seconded by Mr. Wall. Resolution 799-13 was approved.
5. 2013 Bond Anticipation Note (BANs): Resolution 800-13A — Ninth Supplemental Bond Resolution
Authority Bond Counsel, Connie Cahill, explained the process and mechanics for the issuance of bond anticipation notes. Resolution 800-13A authorized the issuance of up to $5,000,000 in BANs relating to the GEMx Advanced Battery project. The GEMx project has been completed with GE investing $170 million and creating 450 new jobs in Schenectady. Ms. Jordan moved Resolution 800-13A; seconded by Mr. Lewis. Following discussion, Resolution 800-13A was approved.
6. 2013 Bond Anticipation Note: Resolution 800-13B — Authorize Sale of Bonds and Notes
The resolution authorized the Chairman to review and approve a publicly negotiated sale of the BANs, which is consistent with the Authority’s formal policy on the Sale and Reporting of Bonds and Notes. Mr. Lewis moved Resolution 800-13B; seconded by Ms. Jordan and approved.
7. 2013 Bond Anticipation Note: Resolution 801-13 — Retain Bond Underwriter
Resolution 801-13 authorized retaining RBC Capital Markets to act as bond underwriter for the Authority’s issuance of BANs at a cost of approximately $11,200. Ms. Jordan moved Resolution 801-13; seconded by Mr. Lewis and approved.
8. Rotterdam Corporate Park / Building 14: Resolution 802-13
In 2008, Metroplex purchased Building 14 at the Rotterdam Corporate Park for $1 million, which was recouped in full via a 3-year pre-paid master lease with FG Rotterdam Holdings, LLC, an affiliated entity of the Galesi Group. Recently FG Rotterdam Holdings extended the master lease through 2017. Resolution 802-13 authorized extending the provision for acquiring the facility until March 1, 2014. Mr. Golub moved Resolution 802-13; seconded by Mr. Lewis and approved.
9. Auditing Services Contract: Resolution 803-13 — Bollam, Sheedy, Torani & Co., CPAs
Resolution 803-13 authorized entering into a three-year contract with BST & Co. LLP for preparing the annual audits for 2012, 2013 and 2014 following review of six proposals submitted as part of a competitive RFP process. The Fiscal Audit Committee recommended accepting BST’s proposal. Mr. Golub moved Resolution 803-13; seconded by Mrs. Zalewski-Wildzunas and approved after discussion.
10. Accounting Services Contract: Resolution 804-13 — Robert L. Kristel, CPA P.C.
Resolution 804-13 authorized a $48,000 annual contract with Robert L. Kristel for on-call accounting services, preparing quarterly review statements and year-end financials, bond reporting and assisting with the annual audit. There was no change in compensation from prior years. Ms. Jordan moved Resolution 804-13; seconded by Mrs. Zalewski-Wildzunas and unanimously approved
11. Parking Maintenance Contract: Resolution 805-13 Pachucki Trucking Co., Inc.
Resolution 805-13 authorized a modest increase of $12,000 for the third year of a 3-year contract with Rich Pachucki Trucking for maintaining, cleaning and clearing Metroplex parking facilities from snow and debris. Mr. Wall moved Resolution 805-13; seconded by Mr. Lewis and approved.
12. Public Comment — None
13. Board Comment — There was discussion of the new housing at 845 Broadway and an update on the Erie Boulevard project.
14. Adjournment: Mr. Golub made a motion to adjourn, seconded by Mrs. Zalewski-Wildzunas. The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
February 13, 2013
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Neil Golub, Bob Mantello, Janet Hutchison, Bill Chapman, John Mallozzi and Karen Zalewski-Wildzunas
Absent: Ed Capovani
Others: Jayme Lahut, Jim Callander and an audience of 3
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Mr. Golub moved adoption of the January 16, 2013 meeting minutes; seconded by Ms. Jordan and approved.
2. John-Paul Builders, LLC / Broadway Apartments: Resolution 806-13 Adopt the General Project Plan
The public hearing was held on February 7 and no oral or written comments were received. The $2.9 million mixed-use facility allows for ground floor retail, 18 apartments and parking for 30+ vehicles. Resolution 806-13 authorized the sale of a .56-acre parcel for the market value of $97,500; a $270,000 construction loan and $40,000 per year (up to three years) supplemental grant for unleased ground floor retail space. Mrs. Zalewski-Wildzunas moved Resolution 806-13; seconded by Mr. Lewis and approved after brief discussion.
3. Downtown Schenectady Improvement Corporation: Resolution 807-13 — Adopt the General Project Plan
Resolution 807-13 involved a $160,650 grant in support of DSIC’s cleaning and beautification activities keeping the downtown clean, neat and safe 7-days a week. Working with DISC staff and board, Metroplex’s participation involved a ten percent reduction from last year. Ms. Jordan moved Resolution 807-13; seconded by Mr. Wall. After discussion about the program, Resolution 807-13 was approved (Mrs. Hutchison abstained).
4. 845 Broadway Housing Project: Resolution 808-13 — Adopt the General Project Plan
The proposed $25 million adaptive reuse of a four-story, 95,000 square foot vacant building at 845 Broadway involved conversion to 155 efficiency apartments for low-income and homeless veterans, most of whom reside at the YMCA at 13 State Street. The project has secured $11 million in housing tax credit; a $5.5 million NYS grant; $7 million in historic tax credits; and, substantial developer equity. Resolution 808-13 authorized a $50,000, 1% 20-year loan. Ms. Jordan moved Resolution 808-13; seconded by Mr. Golub. Discussion followed in support of the project by investing $50,000 to obtain a $25 million project. Resolution 808-13 was approved unanimously.
5. 510 Union Street, LLC: Resolution 809-13 — Approve Mortgage Subordination
The owners of 510 Union Street secured refinancing from Berkshire Bank with more favorable terms to replace a Key Bank loan. Resolution 809-13 authorized accepting a second mortgage behind Berkshire Bank. Mrs. Zalewski-Wildzunas moved Resolution 809-13; seconded by Mr. Lewis and approved.
6. National Grid Emergency Commercial District Investment Grant Assistance: Resolution 810-13 — Make Application and Distribute Program Grant Proceeds
National Grid offered assistance to eligible businesses and institutions for non-insurable restitution in the aftermath of Hurricane Irene and Tropical Storm Lee. Metroplex may apply for and disburse grant awards. Resolution 810-13 authorized Metroplex to make application to National Grid and disburse the grants on behalf of the following entities: Capitaland Truck Parts (Rotterdam Junction) for $24,301.50; Beukendaal Masonic Lodge #95, (Scotia) for $25,000; and SCCC for $100,000. Ms. Zalewski-Wildzunas moved Resolution 810-13; seconded by Mr. Wall. After discussion, Resolution 810-13 was approved.
7. Project Reconciliation and Accounting: Resolution 811-13 — Release of Unexpended Project Obligations
Resolution 811-13 listed 17 completed projects where Metroplex did not spend all the funds authorized by the Board. For purposes of the 2012 audit, Resolution 811-13 recaptures $329,597, which may be dedicated to other projects and activities. Ms. Zalewski-Wildzunas moved Resolution 811-13; seconded by Mr. Lewis and approved after brief discussion.
8. Project Reconciliation and Accounting: Resolution 812-13 — Allocate Additional Funds for Unbudgeted Project Expenditures
Resolution 812-13 identified three projects completed in 2012 where expenses exceeded the Board allocation. For purposes of the 2012 audit, Resolution 812-13 allotted an additional $20,760 for the projects. Ms. Zalewski-Wildzunas moved; seconded by Mr. Mantello. Resolution 812-13 was approved.
9. Public Comment: Jim Salengo, DSIC Executive Director, thanked the Board for their support and reported on DSIC marketing activities. Bob Harvey, Schenectady United Neighborhoods (SUN), noted SUN’s support of Metroplex activities in the City of Schenectady.
10. Board Comment: Ray Gillen updated the Board on development efforts on lower State Street. Discussion followed about Schenectady’s high commercial office space occupancy rate just published by CBRE compared to other cities in the area.
11. Adjournment: Mr. Golub made a motion to adjourn, seconded by Mr. Lewis. The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
March 20, 2013
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Janet Hutchison, Bill Chapman, Ed Capovani and Karen Zalewski-Wildzunas
Absent: Neil Golub, John Mallozzi and Bob Mantello
Others: Jayme Lahut, Jim Callander and audience of 1
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the February 13, 2013 meeting minutes; seconded by Mrs. Zalewski-Wildzunas and approved (Mr. Lewis was absent.)
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report for the period ending February 28, 2013 which was distributed prior to the meeting. For the two-month period he noted that income was slightly below forecast before adjustments for accrued sales tax receipts. Operating expenses were below budget. Cash on hand was $2,370,047. The Treasurer’s Report was moved by Mrs. Zalewski-Wildzunas; seconded by Mr. Capovani and approved (Mr. Lewis was absent).
3. Annual Meeting: Resolution 813-13 — Election of Officers
In accordance with the By-Laws, Resolution 813-13 appointed Sharon Jordan as Secretary and Bob Wall as Treasurer. Mr. Capovani moved Resolution 813-13; seconded by Mrs. Zalewski-Wildzunas and approved (Mr. Lewis was absent).
4. 2012 Audit: Resolution 814-13 — Adopt 2012 Comprehensive Audit
The Fiscal Audit Committee recommended adoption of the FY-2012 audit. The audit was characterized as unqualified and clean by the Authority’s auditors, Bollam, Sheedy, Torani CPAs, who presented the audit at the last committee meeting. Mr. Wall moved Resolution 814-13; seconded by Mr. Chapman and approved (Mr. Lewis was absent).
5. Purchase 25 Mohawk Avenue, Village of Scotia; Resolution 815-13 — SEQRA
Resolution 815-13 designated the project as an Unlisted Action pursuant to SEQRA without any significant effect on the environment. The project involves purchase of a 1.1 acre parcel at 25 Mohawk Avenue in Scotia and removal of oils in the ground, which prepares the site for redevelopment. The environmental review addressed these issues. Mr. Capovani moved Resolution 815-13; seconded by Mr. Lewis and approved.
6. Purchase 25 Mohawk Avenue, Village of Scotia: Resolution 816-13 — Adopt the General Project Plan
Resolution 816-13 authorized the purchase of 25 Mohawk Avenue for nominal consideration from McDonalds USA and budgeted $250,000 for engineering fees, site cleanup, broker fee and project-related expenses plus $50,000 for closing costs, insurance, and expenses following acquisition. Metroplex expects to recoup most of the project costs from sale of the property for redevelopment. Mr. Capovani moved Resolution 816-13; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 816-13 was approved.
7. Policy Compliance: Resolution 817-13: Investment Policy and Adopt 2012 Report
Resolution 817-13 reauthorized the Authority’s Investment Policy and filed its 2012 Investment Report with the Authority Budget Office. Ms. Jordan moved Resolution 817-13; seconded by Mrs. Zalewski-Wildzunas and unanimously approved.
8. Policy Compliance: Resolution 818-13 — Reauthorize Procurement Guidelines
The Procurement Guidelines were updated and recommended for adoption following review by the Fiscal Audit Committee. Ms. Jordan moved Resolution 818-13; seconded by Mrs. Zalewski-Wildzunas and unanimously approved.
9. Policy Compliance: Resolution 819-13 — Reauthorize Master Goal Plan
The policy addresses the requirements under Executive Law 15-A for procuring and using State-certified M/WBE businesses in acquiring goods and services. Ms. Jordan moved Resolution 819-13; seconded by Mrs. Zalewski-Wildzunas and approved.
10. Policy Compliance: Resolution 820-13 — Reauthorize Real Property Policy
Resolution 820-13 reauthorized the Real Property Disposition policy, reaffirmed the Executive Director as compliance officer, and accepted the 2012 report listing all property held by and/or disposed of during the prior year. Ms. Jordan moved Resolution 820-13; seconded by Mrs. Zalewski-Wildzunas and approved.
11. Policy Compliance: Resolution 821-13: Reauthorize Financial Assistance Administration Policy
The policy was amended to better establish the responsibilities and obligations of the Fiscal Audit Committee and the Board. The Fiscal Audit Committee reviewed, considered and recommended adoption of the policy. Ms. Jordan moved Resolution 821-13; seconded by Mrs. Zalewski-Wildzunas and approved.
12. Policy Compliance: Resolution 822-13: Reauthorize Committee Charters
The Governance and Fiscal Audit Committees recommended adoption of their respective Charters as required by the ABO. Ms. Jordan moved Resolution 822-13; seconded by Mrs. Zalewski-Wildzunas and approved.
13. Policy Compliance: Resolution 823-13: Reauthorize Guidelines for the Sale and Reporting of Bonds and Notes
Metroplex must annually reaffirm its policy regarding procurement of services in connection with the issuance of bonds. The guidelines were established by the NYS Comptroller, so no changes were made. Ms. Jordan moved Resolution 823-13; seconded by Mrs. Zalewski-Wildzunas and approved.
14. Policy Compliance: Resolution 824-13: Adopt Mission Statement and 2012 Report
The ABO requires annual adoption of the Authority’s mission statement and report on its 2012 accomplishments, which was reviewed by the Governance Committee. Ms. Jordan moved Resolution 824-13; seconded by Mrs. Zalewski-Wildzunas and approved.
15. Public Comment — None
16. Board Comment — During a discussion about real estate property acquisitions, Ms. Jordan moved to enter into an executive session to discuss contractual issues associated with the proposed purchase; seconded by Mr. Lewis and approved unanimously. The Executive Session convened at 6:20 p.m. and adjourned at 6:35 p.m. Mr. Gillen stated that no voting occurred and that no decisions were made during the private session.
17. Adjournment — Ms. Jordan moved to adjourn the meeting; seconded by Mr. Lewis. The meeting adjourned at 6:40 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director
Schenectady Metroplex Development Authority
Board Meeting Minutes
April 10, 2013
Present: Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Bill Chapman, Ed Capovani, Robert Mantello, and Karen Zalewski-Wildzunas
Absent: Neil Golub, Janet Hutchison and John Mallozzi
Others: Jayme Lahut, Jim Callander and Chuck Steiner
Call to Order: Mr. Gillen called the meeting to order at 6:00 p.m.
1. Approval of Minutes: Ms. Jordan moved adoption of the March 20, 2013 meeting minutes; seconded by Mrs. Zalewski-Wildzunas and approved.
2. Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report for the period ending March 31, 2013 which was distributed prior to the meeting. He noted that operating expenses were below budget, income was slightly ahead of budget and cash on hand totaled $1,947,062. The Treasurer’s Report was moved by Mrs. Zalewski-Wildzunas; seconded by Mr. Capovani and approved.
3. Stratton Air National Guard Support Grant: Resolution 825-13 — Adopt the General Project Plan
Resolution 825-13 authorized a $25,000 grant matching a $125,000 State grant in support of base retention efforts at Stratton Air National Guard Base in Glenville and the Military Reserve Centers in Glenville and Niskayuna. The Schenectady Chamber’s Schenectady Military Affairs Committee (SMAC) will lead the retention effort with preparation of a regional economic impact study; analyze the real cost of base realignment and closure and update the SMAC website. Mr. Capovani moved Resolution 825-13; seconded by Mr. Wall. Following discussion, Resolution 825-13 was approved (Mrs. Zalewski-Wildzunas abstained).
4. Lower State Street Revitalization Project: Resolution 826-13 — Hold a Public Hearing
Resolution 826-13 called for a public hearing for a project that may involve using Metroplex bonds. The project involved curbs, sidewalk, and street lighting replacement, street repaving and other amenities on State Street from Erie Boulevard to N. Church Street. The Metroplex-sponsored initiative has gained City support and is budgeted at $1,675,000. Ms. Jordan moved Resolution 826-13; seconded by Mr. Mantello. Discussion followed in support of the project and consideration for extending the street improvements beyond Church Street. Resolution 826-13 was approved.
5. Public Comment — Chuck Steiner, President of the Schenectady County Chamber, thanked the Board for their continuing support of the Stratton Air National Guard Base and noted that the Chamber is investing $25,000 in-kind for the base retention efforts.
6. Board Comment — none
7. Adjournment — Mr. Lewis moved to adjourn the meeting; seconded by Ms. Jordan. The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Jayme Lahut
Executive Director